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Executive Assistant to the President

3 months ago

Pittsburgh, United States PITT OHIO Full time

PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Executive Assistant to President to join our team at our Corporate office in Pittsburgh, PA .


We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount prescription, dental, 401K, profit sharing, paid vacations, pleasant work environment, and much more


Purpose

To provide executive administrative support to the Chairman, President/CEO, CIO, CFO and other executives has needed.


Responsibilities

•Provide administrative support to the Executive Team along with their supporting departments

•Oversee various calendars and assist with appointment scheduling

•Develop, compile and maintain reports (daily, weekly, monthly)

•Organize meetings and travel arrangements

•Create presentations and proposals as needed

•Compile goal and actual numbers for Performance Reviews for all Direct Reports

•Review and approve vendor invoicing for accuracy and A/P coding

•Reconcile monthly credit card statements

•Order office supplies for department as needed

•Provide event planning support for various events and conferences

•Partner with various departments to create 20- and 30-year anniversary milestones letters for employees

•Manage holiday gift card distribution process for employees and retirees

•Ability to react to change productively and handle other essential tasks as assigned


Qualifications

•Minimum of five years prior experience working for a senior level executives preferred

•Command of English language to communicate effectively with internal and external customers.

•Some college experience/ongoing business courses preferred

•Must exercise duties with a high degree of confidentiality

•Must possess excellent interpersonal, verbal and written communication skills

•Advanced and Extensive knowledge of Microsoft Office products (Teams, Word, Excel, PowerPoint, Outlook)

•Must possess the ability to follow through on an assignment with little or no supervision, must be self-motivated and flexible

•Must possess the ability to multi-task and work in a fast paced environment

•Must be able to interact with customers, as well as all employees, in a professional manner

•Must be able to organize large meetings

•Problem solving and analytical skills are essential


Working Conditions/Physical Requirements

• Overtime or work after hours may be required, occasionally on short notice

• Sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of forces frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Walking and standing are only required occasionally.

• Close visual acuity is required to perform activities such as preparing and analyzing data and figures, viewing computer terminal, and extensive reading.

• Typical exposure to interior environmental conditions like air conditioning and dust; no substantial exposure to adverse environmental conditions.

• Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers.

• Talking and hearing required to communication with and listen to others to share or receive information. May be occasionally exposed to noise including telephone, office machinery, and conversations of others.