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Administrative Support Specialist for Project Management

2 months ago

Toms River, New Jersey, United States Bright Harbor Healthcare Full time
Job Overview

Bright Harbor Healthcare is dedicated to empowering youth through our bridge housing initiative. We are in search of a committed administrative professional to oversee the effective execution of this vital project, ensuring it meets its objectives within the designated timeframe.

Position Title: Project Administrative Assistant
Position Type: Full Time; 35 Hours Weekly
Benefits Eligible: Yes
Location: Toms River, NJ
Department: Youth Bridge Housing
Salary: $35,000 - $42,000

Key Responsibilities:

  • Draft and manage reports, correspondence, and meeting documentation.
  • Utilize project management tools to maintain up-to-date project information accessible to various stakeholders.
  • Oversee the preparation and administration of construction contracts.
  • Address subcontractor inquiries and formulate appropriate responses.
  • Prepare necessary permits and applications for project progression.
  • Organize, distribute, and archive all documentation related to ongoing and new projects.
  • Update and maintain a database of community opportunities.
  • Manage an inventory of community support materials, ensuring all resources are current and accurate.
  • Assist with vendor onboarding and payment processing.
  • Track, review, and categorize invoices for approval and payment.
  • Support special projects and other administrative tasks as required.

Qualifications:

  • High school diploma or equivalent required; a college degree is preferred.
  • Prior experience in administrative support is advantageous.
  • Flexibility in work location and schedule is essential.
  • Proficient computer skills are required, particularly in the Microsoft Office suite, with a focus on Excel and PowerPoint.
  • Familiarity with Adobe Acrobat and Microsoft Project is preferred.

Benefits Offered:

  • Comprehensive Benefits Package
  • 12 Paid Holidays
  • Sick Leave
  • Personal Days
  • Accrued Vacation Time
  • Medical, Dental, and Vision Coverage
  • Company-Paid Life Insurance and Long-Term Disability
  • 403B Retirement Plan with Company Match
  • Opportunities for Professional Development and Continuing Education Credits
  • Eligibility for Public Loan Forgiveness Programs