Administrative Operations Manager

6 days ago


Étreux, Hauts-de-France, United States Vertex Pharmaceuticals Full time
Job Summary

Vertex Pharmaceuticals is seeking a highly skilled Senior Administrative Assistant to join our team. As a key member of our department, you will be responsible for managing calendars, coordinating meetings, and ensuring seamless day-to-day operations. This is a temporary position with a third-party agency partner on assignment at Vertex Pharmaceuticals.

About the Role

The ideal candidate will have extensive experience in calendar management, time management skills, and organizational abilities. You will be expected to handle sensitive and confidential correspondence while maintaining discretion and tact. You will also be required to develop a deep understanding of Vertex's internal technologies and contribute to the onboarding of new personnel.

Responsibilities
  • Calendar Management: Manage calendars for assigned personnel, scheduling internal and offsite meetings, accepting/declining invites, and securing conference rooms.
  • Tech Support: Serve as a departmental resource for Vertex's internal technologies, including Procurement, SharePoint, Concur, and VLearn.
  • Reporting: Exchange and integrate information from stakeholders into departmental reports.
  • Meeting Coordination: Coordinate and prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute-taking, and assembling/editing PowerPoint presentations.
  • Financial Tasks: Process group purchase orders, invoices, and contracts.
  • Visitor Services: Assist with visitor registration, pre-registering and escorting visitors.
  • New Hire Onboarding: Contribute to the onboarding of new personnel into the department.
Requirements
  • High-Level Calendar Management Experience.
  • Microsoft Office Product Knowledge.
  • Time Management and Organizational Skills.
  • Attention to Detail.
Salary and Benefits

The estimated salary range for this role is $55-$60 per hour. In addition, you will be eligible for overtime pay, in accordance with federal and state requirements. This role will be offered as an employee of a third-party agency partner, with compensation, medical benefits, fringe benefits, and other terms and conditions presented by the third-party agency partner upon offer.



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