Financial Operations Coordinator

2 weeks ago

Stanford, United States InsideHigherEd Full time

Financial Operations Coordinator

The School of Humanities and Sciences is integral to a comprehensive liberal arts education. This expansive school includes numerous departments and interdisciplinary programs, fostering both fundamental and applied research. It serves as the cornerstone of undergraduate education at the university, regardless of the students' chosen majors. Graduate students collaborate with esteemed faculty to engage in groundbreaking research that enhances understanding of historical contexts, impacts current issues, and shapes future innovations.

Department Overview: The Clayman Institute for Gender Research, established in 1974, is dedicated to generating knowledge and fostering initiatives that advance gender equality. The Institute pursues a wide-ranging research agenda, translates findings into actionable insights, and educates students while building interdisciplinary networks of scholars.

Role Summary: The Clayman Institute for Gender Research is in search of a Financial Operations Coordinator to manage the institute's operational and financial activities. This role encompasses processing financial transactions, managing budgets, handling grants and gifts, overseeing property management, and providing general administrative support. The ideal candidate will possess a proactive approach to continuous improvement and a strong willingness to learn about finance and operations.

Key Responsibilities:

  • Act on behalf of leadership to prioritize tasks and resolve administrative challenges.
  • Oversee complex financial transactions, monitor budgets, and reconcile discrepancies.
  • Manage financial operations including expense reimbursements, travel card verifications, and invoice payments.
  • Maintain the institute's annual budget, prepare for fiscal year-end, and ensure accuracy in financial reporting.
  • Create detailed reports and spreadsheets utilizing specialized software.
  • Provide regular updates on departmental expenditures and run budget forecasts as required.
  • Update labor schedules and manage labor distribution adjustments.
  • Contribute to the ongoing development of financial procedures and guidelines.
  • Coordinate routine maintenance and manage office relocations or minor renovations.
  • Serve as the Department Property Administrator, ensuring compliance with inventory regulations.
  • May supervise student or temporary staff, including workload management and performance reviews.

Minimum Qualifications:

  • High school diploma with four years of relevant administrative experience, or equivalent education and experience.

Skills and Competencies:

  • Proficient in office software and email applications.
  • Demonstrated ability to complete projects effectively.
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication abilities.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize tasks and delegate effectively.
  • Proactive in taking ownership of projects.
  • Sound judgment in decision-making.

Physical Requirements:

  • Regularly perform desk-based computer tasks.
  • Frequent sitting, with occasional standing or walking.
  • Ability to lift or carry objects weighing up to 10 pounds.

Work Standards:

  • Exhibit strong interpersonal skills when collaborating with colleagues and external organizations.
  • Commit to a culture of safety and responsibility.
  • Adhere to all applicable university policies and procedures.

The anticipated compensation for this position is competitive and commensurate with experience and qualifications. The university offers a comprehensive benefits package that includes health care, retirement plans, and professional development opportunities.

Why Join Us:

Be part of an institution that has made significant contributions to society through education and research. Our diverse team is dedicated to making a positive impact on the future. We provide an environment that encourages personal and professional growth, a supportive culture, and numerous resources to enhance your well-being.

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