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Financial Operations Coordinator

2 months ago

Stanford, United States InsideHigherEd Full time

Financial Operations Coordinator

The School of Humanities and Sciences is a cornerstone of liberal arts education, housing numerous departments and interdisciplinary programs. This institution is dedicated to fundamental and applied research, fostering an environment of free inquiry across various disciplines. As the largest school within the university, it plays a pivotal role in the undergraduate educational experience, regardless of students' chosen majors. Graduate students collaborate with esteemed faculty to engage in groundbreaking research that informs our understanding of the past, impacts the present, and shapes future innovations.

Department Overview: The Clayman Institute for Gender Research, established in 1974, is committed to generating knowledge and enacting change to advance gender equality. The Institute pursues a comprehensive research agenda, translates findings into actionable insights, and facilitates interdisciplinary collaborations among scholars while educating the next generation of leaders.

Position Overview: The Clayman Institute for Gender Research is in search of a Financial Operations Coordinator to manage the institute's financial and operational activities. This role encompasses processing financial transactions, overseeing budget management, handling grant and gift processing, and providing general administrative support. The ideal candidate will possess a proactive approach to process enhancement and a keen interest in acquiring knowledge about finance and operations.

This position is full-time and may offer a hybrid work arrangement, contingent upon operational requirements.

Key Responsibilities:

  • Act on behalf of supervisors in establishing priorities and resolving administrative challenges.
  • Oversee and process a variety of intricate financial transactions; generate, monitor, and reconcile budget statements; investigate and resolve discrepancies.
  • Manage financial transactions, including expense reimbursements, travel card verifications, and invoice payments.
  • Monitor the annual budget, develop accurate forecasts for the upcoming fiscal year, and ensure readiness for year-end close.
  • Create detailed reports and spreadsheets utilizing specialized software.
  • Provide monthly financial reports, including budget versus actual analyses and ad hoc reports as required.
  • Update labor schedules and manage labor distribution adjustments.
  • Contribute to the ongoing development and refinement of financial procedures and guidelines.
  • Coordinate routine maintenance services and manage office relocations or minor renovations.
  • Serve as the Department Property Administrator, ensuring compliance with space inventory regulations.
  • May supervise student or temporary staff, including workload prioritization and performance reviews.

Minimum Qualifications:

  • High school diploma with four years of relevant administrative experience, or a combination of education and experience.

Skills and Competencies:

  • Proficient in office software and email applications.
  • Demonstrated ability to complete projects effectively.
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication abilities.
  • Excellent customer service and interpersonal skills.
  • Capacity to prioritize tasks and delegate responsibilities.
  • Ability to take initiative and manage projects independently.
  • Sound judgment in decision-making processes.

Physical Requirements:

  • Regularly perform desk-based computer tasks.
  • Frequent sitting and occasional standing/walking.
  • Occasional lifting or carrying of objects weighing up to 10 pounds.

Work Standards:

  • Exhibit strong interpersonal skills when collaborating with colleagues and external organizations.
  • Commit to safety and communicate any concerns effectively.
  • Adhere to all applicable university policies and procedures.

The anticipated pay range for this role is competitive and will be determined based on various factors, including responsibilities, qualifications, and departmental budget considerations.

Why Join Us:

Be part of an institution that has transformed lives through education and research. Our dedicated staff is committed to making a meaningful impact. We offer:

  • Opportunities for growth: Access to career development programs and educational resources.
  • A supportive environment: Comprehensive retirement plans and generous time-off policies.
  • Health and wellness: Access to fitness facilities and excellent healthcare benefits.
  • Engaging experiences: Opportunities to explore cultural and educational events.
  • Valuable resources: Benefits such as commuter programs and discounts.

This job description outlines typical responsibilities and is not exhaustive. Specific duties may vary based on departmental needs.

We are an equal opportunity employer and encourage applicants from diverse backgrounds to apply.