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Receptionist Coordinator

2 months ago

South Lake Tahoe, California, United States Cortes Insurance Agency Inc Full time
Job Overview

We are seeking a friendly and professional Receptionist Coordinator to manage reception and administrative tasks at our agency. This position is essential for maintaining a welcoming environment for our clients.

The successful candidate will possess a warm demeanor, along with a strong sense of responsibility, organization, and discipline. You will interact with both established clients and potential new customers, providing them with accurate information and assistance. A customer-focused attitude is crucial as we value our clients like family.

Key Responsibilities

  • Welcome and greet clients, addressing any inquiries regarding our services.
  • Handle incoming calls, redirecting them as necessary, or taking messages.
  • Receive and organize correspondence, packages, and other materials.
  • Prepare outgoing communications, ensuring proper documentation and packaging.
  • Manage email correspondence, including sorting, responding, and forwarding messages.
  • Maintain organized and up-to-date records and files.
  • Be present in the office during designated operating hours.

Qualifications and Skills

  • Previous experience in a reception role is advantageous but not mandatory.
  • Punctuality and reliability in adhering to office hours are essential.
  • Familiarity with office equipment such as printers and fax machines.
  • Excellent communication and interpersonal skills.
  • Strong organizational skills with the ability to multitask and pay attention to detail.
  • Proficiency in typing is highly preferred.
  • Spanish language skills are a plus but not required.
  • A collaborative team player.

About Cortes Insurance Agency Inc

Cortes Insurance Agency Inc is dedicated to providing comprehensive insurance solutions. We pride ourselves on our commitment to our clients and strive to offer the best service in the industry.