Senior Administrative Coordinator
4 weeks ago
This role provides senior-level administrative support to the Global Market Development team, with a focus on supporting a member of the Executive team and their corresponding committee.
Key Responsibilities:
- Meeting Coordination: Arrange meetings, prepare engaging materials, record minutes, and coordinate logistics.
- Budget Management: Track budgets, process invoices, reconcile accounts, and handle expense reports.
- Calendar Management: Maintain a calendar, schedule appointments, and ensure seamless coordination.
- Travel Planning: Arrange efficient travel, including transportation, lodging, meals, and detailed itineraries.
- Departmental Support: Coordinate departmental information, oversee marketing materials inventory, and handle marketing shipments.
- Presentation Development: Create and refine PowerPoint presentations, reports, and marketing materials.
- Event Support: Provide logistical support for conferences and other events.
- Proposal Assistance: Assist with requests for proposals, vendor evaluation, selection, and contract management.
- File Maintenance: Maintain and update files, including correspondence, contracts, and agency reports.
- Relationship Building: Establish and maintain working relationships with committee members.
Requirements:
- An AA/AS degree in business administration or a related field, along with 5-7 years of experience providing high-level administrative and financial management support.
- Excellent communication, problem-solving, and teamwork skills.
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