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Assistant Business Manager

2 months ago

Walnut Creek, California, United States Volvo Cars Walnut Creek Full time
Job Description

**About Us**

Volvo Cars Walnut Creek is a fast-growing and stable company that values its employees and wants them to succeed. We have a proven record of training and promoting our team members, and we're a family-operated business with a culture based on respect, listening, fairness, strong values, and accountability.

**Job Summary**

We're seeking an experienced Assistant Business Manager to join our team. As a key member of our financial operations team, you will be responsible for providing financial analysis and support to our management team. You will also be involved in various areas of the business, including financial planning, budgeting, and forecasting.

**Key Responsibilities**

  • Prepare complete financial statements monthly, according to dealership guidelines and manufacturer formats.
  • Ensure all manufacturer accounts, including warranty claims, rebates, interest protection, and co-op advertising, are current and accurate.
  • Interpret financial statements and daily operating control (DOC) regularly, and inform the Controller/CFO/General Manager of developing trends.
  • Prepare budgets by establishing schedules, collecting, analyzing, and consolidating financial data, and recommending plans.
  • Participate in the preparation of short- and long-term financial forecasts for the dealership.
  • Provide department managers with detailed financial and management reports.
  • Maintain an effective cash management system that forecasts cash funds and makes recommendations for the profitable use of excess cash.
  • Direct assessment of depreciation rates to apply to capital assets.
  • Review the general ledger and scheduled accounts, noting any unusual entries and investigating.
  • Review the reconciliation of general ledger accounts with outside sources to ensure proper bank reconciliation, reserve accounts, factory payable, and floor plan payable.
  • Stay abreast of tax code revisions and advise general management regarding any operational adjustments needed to accommodate revisions.
  • Ensure compliance with all applicable government finance regulations, including but not limited to filing and/or maintaining required forms, payroll taxes and deposits, income taxes, retirement plan records.
  • Administer a loss review program and maintain loss reserves for liabilities and trade receivables.
  • Prepare and process all insurance claims.
  • Coordinate annual audit (or review) and physical inventory.
  • Ensure all office personnel are using proper accounting procedures and maintaining accurate records and analyses, and supervise the preparation of all information for the corporate accounting staff to minimize audit or review costs.
  • Continually strive to improve data integrity and information reporting throughout the dealership. Manage the dealership computer system to maximize utilization.
  • Stay abreast of current factory incentives and codes deliveries on the dealership computer system.
  • Determine management and quality requirements by asking questions and listening.
  • Compile information and prepare reports as requested by management.
  • Cross-train as a qualified substitute for Accounting Manager and Controller positions.
  • Maintain a follow-up system that encourages follow-through with assigned projects.
  • Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
  • Understand the terminology of the business and keep abreast of technology changes.
  • Know and understand the federal, state, and local requirements that govern the company's business.
  • Follow all attendance and punctuality standards with adherence to timekeeping standards.
  • Follow the Code of Business Ethics and Conduct.
  • Understand and follow all work rules and procedures and follow directions from Supervisors.
  • Uphold the company's non-disclosure and confidentiality policies and agreements.
  • Maintain a professional appearance in accordance with company policy.
  • Maintain the professional appearance of the assigned work area for self and subordinates.
  • Attend pertinent training.
  • Attend company meetings as required.
  • Other duties as assigned.

**Requirements**

  • Bachelor's Degree in Accounting or Finance or equivalent.
  • Five or more related experience and/or training.
  • Ability to establish performance goals that are consistent with the organization's standards of productivity and devise a strategy to meet those goals.
  • Ability to use generally accepted accounting principles (GAAP) in assigned duties.
  • Ability to review, understand, and create dealership financial statements.
  • Ability to effectively hire personnel required to meet departmental and organizational goals.
  • Ability to manage, including discipline and terminate personnel as required to meet departmental and organizational goals.
  • Ability to effectively lead a team to achieve departmental and organizational goals.
  • Excellent communication skills both oral and written.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to process data and organize it for management analysis.
  • Ability to apply common sense understanding to carry out detailed written or oral instructions.
  • Ability to comprehend instructions and information in a variety of formats and the ability to deliver instructions to subordinates.
  • Ability to deal with standardized situations with only occasional or no variables.
  • Ability to solve practical problems and deal with concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to use independent judgment and discretion to accomplish departmental and organizational goals.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.
  • Exceptional attention to detail.
  • Excellent customer service skills.
  • Ability to interact well with a diverse group of people and be a positive influence on employee morale throughout the organization.

**Work Environment/Physical Demands**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Light Work - lifting no more than 20 pounds at a time and/or frequent lifting or carrying of objects weighing up to 10 pounds. This position requires a good deal of walking or standing, or this position could involve sitting most of the time with some pushing and pulling of arm or leg controls.

This position requires the ability to climb, push, pull, stoop, kneel, reach, and grasp.

This position requires the ability to talk and hear.

This position is primarily located in an office environment, with heating and air conditioning.

**Position Type/Expected Hours of Work**

Standard Business Hours with the ability to work nights, weekends, and holidays as required.