Design Studio Executive Assistant

4 weeks ago


New York, New York, United States Intellectual Capital Investments (Peter Arnell) Full time
Design Studio Executive Assistant

We are seeking a highly skilled and experienced Design Studio Executive Assistant to provide exceptional administrative support to our CEO and team members. The ideal candidate will have a strong background in executive-level support, excellent organizational skills, and the ability to work in a fast-paced environment.

Key Responsibilities:
  • Coordinate meetings, manage schedules, and make appointments for the CEO and team members.
  • Oversee team expense reports, screen and delegate incoming calls/emails, and provide general assistance as required.
  • Perform complex administrative duties, including drafting documents, creating spreadsheets, and compiling presentations.
  • Coordinate team development and social events, working with internal and external stakeholders to develop agendas and logistics.
  • Day-to-day office management, including supplies and support.
Requirements:
  • Bachelor's Degree
  • 3+ years of administrative experience at an executive level
  • High level of professionalism and ability to handle sensitive information with discretion
  • Proactive and pragmatic, with excellent organizational skills and attention to detail
  • Ability to work in a fast-paced environment and handle stress appropriately
  • Flexible schedule and overtime required
  • Proficiency in Microsoft Office and Adobe Creative Suite
Preferred Qualifications:
  • B.S. in Design and/or Business-related Discipline
  • Knowledge of Design History and Current Design Trends
  • Experience with Studio Product Photography, Lighting, and Photo Retouching


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