Studio Operations Manager

2 hours ago

New York, New York, United States Apparatus Studio Full time
Studio Coordinator

Apparatus Studio is a New York-based designer and manufacturer of high-end lighting, furniture, and objects. We produce both in-house and with the support of external partners; our catalog is sold globally.

Responsibilities
  • Manage the overall experience and appearance of the studio, ensuring seamless operations.
  • Build relationships with team members to understand and respond to their needs.
  • Manage relationships with external partners, including building management, vendors for storage, cleaning, and office-related needs.
  • Receive and distribute incoming mail and deliveries, manage outgoing messengers and shipments.
  • Oversee shipping and label management for all office employees for both internal and external shipments.
  • Stay up-to-date on company initiatives and prioritize the organization's needs.
  • Develop organizational procedures and systems to increase efficiencies.
  • Serve as facilities liaison, helping to resolve electrical, plumbing, and maintenance issues.
  • Oversee all office operations, equipment, maintenance, service contracts, and systems.
  • Order lunch for the executive team and coordinate catering for meetings.
  • Maintain inventory of office supplies and equipment.
  • Work closely with IT to resolve technology issues.
  • Manage conference room schedules and calendars.
  • Work closely with HR, IT, and managers to coordinate New Hire orientation, tours, and off-boarding as needed.
  • Coordinate international and domestic travel logistics, including flight itineraries, hotel rates, and reservations.
Requirements
  • High school diploma or GED.
  • Previous experience in a similar role.
  • Experience in a high-paced environment that values consistency, efficiency, and excellence.
  • Experience servicing high-end clientele.
  • Proven experience managing competing priorities and urgent requests.
  • Demonstrated ability to communicate clearly and effectively; ability to delegate and drive for results.
Work Schedule
  • Full-time Studio hours: Monday-Friday, 10:00AM-6:00PM.
  • Longer hours and weekend availability as needed.
Performance Review and Check-Ins Schedule
  • Weekly 1:1s.
  • Annual performance review.

This is a full-time position with competitive compensation and benefits. We are an Equal Opportunity Employer. Position is based in our New York studio. Must be legally authorized to work in the U.S.

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