Accounts Receivable Specialist
2 weeks ago
Summary/Objective:
The role encompasses a range of financial, bookkeeping, and credit responsibilities in accordance with established protocols and guidelines. This position demands exceptional communication abilities, meticulous attention to detail, and strong numerical proficiency. Resolving outstanding issues is a critical aspect of the role. Additional duties include daily invoicing, bank deposits, transaction processing, and account oversight.
Key Responsibilities:
- Execute and document daily invoicing to ensure alignment with A/R Control.
- Conduct audits, record, and reconcile daily sales/cash receipts against various reports.
- Facilitate EDI file transfers while ensuring record accuracy prior to submission.
- Investigate and process credits to customer accounts.
- Receive and evaluate credit applications.
- Engage with customers to address outstanding balances.
- Respond to and resolve customer inquiries related to invoices/accounts.
- Process and document co-op advertising credits in compliance with company policy.
- Monitor and review accounts regularly.
- Handle and record credit card transactions and adjustments.
- Prepare daily manual deposits and allocate them to customer accounts.
- Balance monthly checkbook and prepare related reports.
- Assist with special projects as needed.
- Compile statistics and generate various reports for management review.
- Analyze and standardize procedures to enhance operational efficiency.
Attention to Detail
Analytical Thinking
Organizational Skills
Effective Communication
Customer Focus
Performance Management
Financial Accuracy
Sound Judgment
Professional Integrity
Critical Thinking
Safety Awareness
Supervisory Responsibilities:
This position does not include supervisory duties.
Work Environment:
This role is situated in a clerical office environment. Standard office equipment such as computers, telephones, photocopiers, filing cabinets, and fax machines are routinely utilized.
Technical Skills:
Proficiency in O365; Microsoft Excel; Microsoft Word. Capable of typing at least 45+ words per minute; adept with 10-key adding machines.
Physical Requirements:
This is primarily a sedentary position; however, some filing tasks may require the ability to lift files, open filing cabinets, and bend or stand as necessary.
While performing this role, the employee is regularly required to communicate verbally and listen. The employee frequently needs to sit, stand, walk, use hands for handling or feeling, and reach with hands and arms.
Position Type and Expected Hours of Work:
This is a full-time, non-exempt role, with typical work hours from Monday to Friday, 8:00 a.m. to 5:00 p.m. Overtime is not anticipated and must be approved by the immediate supervisor. A full hour lunch break is allowed, with occasional flexibility arranged through the supervisor.
Qualifications:
- High school diploma or GED equivalent.
- 3-5 years of experience in a similar role.
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.
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