Hotel Operations Manager

4 weeks ago

Austin, Texas, United States Element Austin Northwest Full time

Job Summary:

The General Manager is a polished, well-spoken, and well-regarded ambassador who carries a strong vision for their hotel. He or she is responsible for all aspects of operations for their assigned property, providing support, supervision, and guidance to their management team and front-line associates.

Key responsibilities include ensuring financial performance is optimized, maintaining high-quality product and service levels, and operating the hotel in compliance with state, federal, and local regulations, as well as company and brand standards.

The General Manager will establish priorities and lead key operational initiatives, such as sales plan and budget development, and the execution of physical property improvement projects. They will provide hands-on leadership to ensure revenue is maximized while expenses are effectively controlled.

They will serve as the linchpin for communications with guests, clients, associates, ownership, corporate representatives, brand representatives, and key vendors.

Responsibilities:

Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.

Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling, which will vary according to the needs of the hotel.

Maintain high standards of personal appearance and grooming, which include compliance with Aimbridge Hospitality dress code and wearing a name tag when working (per brand standards).

Comply with and ensure adherence to Aimbridge Hospitality's standards and regulations to encourage safe and efficient hotel operations.

Conduct a daily ABR meeting, focusing on the number of prospecting and existing account calls each person will make and the potential business results of these calls.

Play a pivotal role in hotel sales efforts, including calling on top ten accounts, meeting clients, hosting luncheons and receptions, and meeting with on-site contacts on a daily, weekly, and monthly basis.

Tour the operating departments daily, making adjustments as needed via department heads.

Conduct weekly staff meetings, including weekly training sessions presented by managers and self, using the steps to effective training according to Aimbridge Hospitality's standards, and the review of previous and future sales and operations efforts.

Meet all financial review dates and corporate-directed programs in a timely fashion.

Hold a monthly financial review with all department managers and available supervisors.

Ensure that all department heads maintain budgeted productivity levels and Aimbridge Hospitality's standard checkbook accounting procedures.

Develop managers for future advancement through competency training and corporate-sponsored training programs.

Participate in required M.O.D. coverage as scheduled.

Maintain direct contact with and monitor the development of management trainees.

Adhere to all Aimbridge Hospitality policies and procedures and train new managers to ensure compliance.

Oversee and assist in the company budget process as required.

Ensure that training in service standards is taking place in each department, using the steps to effective training according to Aimbridge Hospitality standards.

Assist in creating a positive team-oriented environment, which focuses on the guest through employee development and motivation.

Inspect rooms regularly (weekly at a minimum) with both the Housekeeping Manager and Property Engineer.

Ensure complete processing of invoices daily by using the A/P process.

Ensure that all appropriate information for financial documents is received by the Corporate Office monthly in compliance with the monthly accounting calendar.

Ensure the cleanliness and maintenance of the physical property through inspections and preventive maintenance programs with department managers.

Ensure that employees are at all times attentive, friendly, courteous, and efficient in their interactions with guests, managers, and all other employees.

Forecast monthly the hotel's financial position by estimating revenues and line-by-line expenses. Analyze previous and projected data to generate an accurate reforecast.

Prepare and conduct all management interviews and follow hiring procedures according to Aimbridge Hospitality S.O.P.'s. Ensure that all managers are in compliance with the standards in their interviewing and hiring procedures for departmental staff.

Interview all prospective final candidates for any vacant position within the hotel prior to any offer being extended.

Perform all department manager performance appraisals according to Aimbridge Hospitality S.O.P.'s and ensure that managers are in compliance with the standards in their administration of performance appraisals to their staff.

Motivate, coach, counsel, and discipline all management personnel according to Aimbridge Hospitality S.O.P.'s and ensure that managers are in compliance with the standards in their administration of counseling and disciplinary steps.

Maintain a professional working relationship and promote open lines of communication with managers, employees, and other departments.

Ensure that all employees receive fair and equitable treatment according to Aimbridge Hospitality S.O.P.'s.

Meet all sales clients on the property, including meeting contacts and potential clients, touring the property to assist in the sales effort.

Be in the public areas during peak times, greeting guests and offering assistance as needed.

Maintain procedures for handling of the hotel safe, specifically with regard to security, and initiate a monthly safe audit.

Conduct bi-monthly credit meetings and take an active role in the hotel credit and collection policies.

Complete required corporate training modules and become certified to train those as required.

Ensure that all scheduled meetings take place on the property.

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