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Senior Administrative Coordinator
2 months ago
Salary Range $77,000 - $100,000*
Position Overview:
About Us:
Saks is a prestigious luxury ecommerce platform, renowned for its unique approach that merges an exceptional digital customer experience with a robust network of remarkable retail locations, enhancing the shopping journey in both virtual and physical realms.
Our website and app showcase an unmatched selection of curated products spanning fashion for both genders, beauty, jewelry, home decor, and beyond. Customers are drawn to Saks not only for the shopping experience but also for inspiring editorial content, access to digital stylists, lifestyle experiences, and other premium services. Currently, the company is undergoing significant expansion, fueled by substantial improvements to its platforms and offerings, aiming to establish itself as the leading luxury destination on a global scale.
Role Summary:
In the capacity of Senior Administrative Coordinator, you will be responsible for managing the activities of the Chief Technology Officer (primary) and the Technology leadership team (secondary). The CTO operates from New York City, while the leadership team functions in a hybrid model, balancing in-person and remote work across various time zones. Your role will encompass a diverse range of administrative support tasks, from intricate to routine, all contributing to the effective and professional operation of the office's team and leadership.
Key Qualifications:
- Bachelor's degree or a comparable combination of education and experience.
- A minimum of 5 years of relevant experience supporting an executive office team.
- Proven ability to collaborate effectively and utilize interpersonal skills to achieve results.
- Highly organized with the capability to manage multiple tasks under pressure.
- A natural problem-solver with strong analytical and creative thinking skills.
- Experience in a fast-paced work environment.
- Maintains confidentiality, diplomacy, and tact consistently.
- Intermediate to expert proficiency in MS Office, Google Suite, expense management systems, and communication tools.
- Exceptional organizational skills with a keen sense of time management and prioritization.
- Meticulous attention to detail.
- Strong problem-solving capabilities.
- Excellent verbal and written communication skills.
- Oversee calendar management, prioritizing appointments and proactively resolving scheduling conflicts.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Handle inquiries via phone, email, and in-person, providing general information and directing inquiries appropriately.
- Organize and schedule meetings, including participant coordination, room bookings, and catering arrangements.
- Plan and execute special events and projects as required by the leadership office, such as town halls and team offsites.
- Support various meetings chaired by the leader by preparing agendas, recording minutes, and following up on action items.
- Process travel and expense claims efficiently.
- Maintain records and oversee expenditures related to special projects and events.
- Manage the calendar for time off for the leadership team.
- Prepare and maintain a tracker for relevant meeting materials as identified by the leader.
- Administer email distribution lists for the organization.
- Be present in the office 3-4 days a week.
- Access to rewarding career advancement opportunities.
- A culture that fosters a healthy work/life balance.
- Comprehensive benefits package for all eligible full-time employees (including medical, vision, and dental).
- Generous employee discount.
Saks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
*The above expected salary range may vary based on factors including, but not limited to, a candidate's overall experience, qualifications, and geographic location.
