Administrative Coordinator

2 weeks ago

Cleveland, Ohio, United States Emcor Inc Full time
{"Job Title": "Administrative Assistant", "Job Summary": "We are seeking an experienced Administrative Assistant to provide administrative support to our branch office. The successful candidate will be responsible for performing general clerical duties, including photocopying, faxing, mailing, filing, and scheduling appointments. They will also create and maintain various office records, perform basic accounting functions, and prepare monthly reports. Additionally, they will track permits for service jobs, order and monitor inventory, and process purchase orders. The ideal candidate will have 3+ years of administrative experience and significant experience with Microsoft Office applications.

Responsibilities:

* Perform general clerical duties, including photocopying, faxing, mailing, filing, and scheduling appointments.
* Create and maintain various office records, including work tickets and accrual work sheets for invoices.
* Perform basic accounting functions, including billing, accounts receivable, accounts payable, maintaining branch checkbook and petty cash.
* Prepare various monthly reports, including the branch checkbook log, petty cash book log, company credit card receipts, and inspection reports to fire officials.
* Track all permits for service jobs, including preparing them for submittal to the appropriate city.
* Order and monitor inventory of office supplies and material/equipment for field personnel.
* Process and create purchase orders.
* Create, update, and distribute various reports, including the operations report, manpower report, and backflow report.
* Prepare and send weekly payroll report information.
* Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over.
* Responsible for CIP and WIP processes.

Requirements:

* High School Diploma or GED is required.
* 3+ years of administrative experience is required.
* Construction industry experience is a plus.
* Significant experience with Microsoft Office applications is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled."

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