Executive Assistant

1 day ago

Tustin, California, United States Agathus Studios Full time
About Agathus Studios

Agathus Studios is a boutique real estate investment and design firm that specializes in transforming luxury single-family residences and crafting compelling and intentional living spaces.

Job Description

We are seeking a highly skilled and detail-oriented Executive Personal Assistant / Operations Coordinator to provide support to our growing business and company's founders. The ideal candidate is capable of handling a variety of different tasks with professionalism and efficiency, is highly adaptable and comfortable wearing a multitude of hats, and thrives in a startup-like environment.

Key Responsibilities
  • Administrative Support
    • Manage and prioritize the company-wide calendar as well as the Founders' personal calendars, ensuring smooth scheduling of meetings, appointments, company events, and travel.
    • Coordinate all travel logistics and itineraries, including flights, ground transportation, accommodations, dining, and activities for business travel.
    • Handle all correspondence, including internal/external emails, meeting invites, and client communications.
    • Maintain and organize digital business records, ensuring accurate documentation of processes, files, and important information.
    • Assist in bookkeeping and expense management duties, ensuring financial accuracy.
    • Undertake ad hoc projects and research as needed, ensuring timely completion and high-quality deliverables.
    • Coordinate cross-functional schedules to keep all team members aligned and informed on ongoing projects and deadlines.
  • Inventory Management
    • Oversee purchasing and fulfillment of product requests, maintaining accurate and organized records.
    • Review deliveries, separating personal purchases from business-related ones, ensuring clear accountability.
    • Maintain up-to-date inventory records, tracking product details, pricing, and relevant data to ensure a streamlined system.
    • Proactively build and refine inventory management processes and infrastructure to improve efficiency and organization.
  • Operations Coordination & Management
    • Facilitate the flow of inventory to and from the warehouse, ensuring timely installation and delivery coordination.
    • Serve as the primary point of contact for vendors, clients, and partners, ensuring all communications are handled professionally and efficiently.
    • Arrange and oversee the pick-up and delivery of antique furniture pieces, ensuring all logistics are executed flawlessly.
    • Support Founders in building and maintaining company infrastructure and SOPs in a wide variety of different areas of the company.
  • Project Planning & Strategy
    • Spearhead ad hoc projects as assigned by the Founders, taking full ownership from concept to completion, including researching, planning, and executing on tight deadlines.
    • Identify potential risks and develop mitigation strategies to minimize project disruptions.
    • Collaborate with the Founders and team to define project scope, timelines, and deliverables.
    • Track project progress, ensuring milestones are met in a timely manner.
    • Ensure alignment of project objectives with overall company strategy and vision.
    • Communicate project goals and expectations to all team members, providing clarity on roles and responsibilities.
  • Personal Assistance
    • Support Founders in personal tasks, including packing for travel and sourcing gifts for special occasions.
    • Run errands as needed, ensuring personal and professional tasks are completed smoothly.
    • Plan personal vacations and trips, handling all logistics, from flights, accommodations, activities, dining, and ground transportation.
    Qualifications
    • College degree required.
    • Must be authorized to work in the United States.
    • Reliable vehicle, valid driver's license, and clean driving record.
    • Excellent written and verbal communication skills.
    • Highly organized, detail-oriented, and able to multitask effectively.
    • High-degree of self-motivation and resourcefulness, and able to work with minimal guidance or supervision but also open to constructive criticism and following directions.
    • Excels in dynamic environments with ever-evolving demands and new challenges.
    • Critical thinking and problem-solving skills.
    • Demonstrates an adaptable, collaborative, and positive attitude.
    • Displays a high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
    • Technologically savvy, with the aptitude to learn new software.
    • Strong internet research skills and the ability to compile, digest, and summarize information in an organized, cogent, and aesthetically pleasing manner.
    • Familiarity with Microsoft Office and Google Workspace is a must.
    • Familiarity with software such as Adobe Creative Suite or Canva is a plus.
    • Photography, videography, design, and/or other creative experience is a plus.
    • Ability to speak Spanish, Mandarin, or Korean is a plus.
    • Flexibility to occasionally work evenings and weekends (e.g. for vendor meetings, photography/video shoots, open houses) required.

  • Senior Executive Assistant

    2 weeks ago

    Tustin, California, United States Tricon Residential Full time

    Company Overview:Tricon Residential is a prominent owner and operator of a rapidly expanding portfolio of over 38,000 single-family rental homes across the United States and multi-family apartments in Canada. Our dedication to enhancing the lives of our employees, residents, and local communities is at the core of Tricon's culture and business philosophy....

  • Administrative Coordinator for Executive Leadership

    2 weeks ago

    Tustin, California, United States Tricon Residential Full time

    Company Overview:Tricon Residential is a prominent owner and operator of a growing portfolio of over 38,000 single-family rental homes across the United States and multi-family apartments in Canada. Our dedication to enhancing the lives of our employees, residents, and local communities is at the core of Tricon's culture and business philosophy. About the...

  • Experienced Executive Administrative Coordinator

    1 week ago

    Tustin, California, United States RemX Full time

    Job OverviewRemX is in search of a proficient Executive Administrative Coordinator to provide exceptional administrative assistance for senior leadership within a prominent healthcare organization.Essential Qualifications:At least two years of experience in high-level administrative support.A Bachelor's Degree is preferred.A minimum of three years in a...

  • Business Development Executive

    1 week ago

    Tustin, California, United States Indecon Builders, Inc. Full time

    Job OverviewREPORTING TO: PresidentQUALIFICATIONS:Experience in marketing within the Construction or Architectural sectors is essential.ROLE OBJECTIVE:To lead marketing initiatives aimed at expanding the client portfolio and enhancing the profitability of Indecon Builders, Inc.Key Responsibilities:Formulate, execute, and oversee strategies for attracting new...

  • Territory Sales Executive

    2 weeks ago

    Tustin, California, United States TTI Full time

    Company OverviewTTI, Inc. is actively seeking a Territory Sales Executive to enhance our operations.Role OverviewThe Territory Sales Executive is responsible for promoting and selling the company's products and services to designated clients within a specific region. The primary focus is on three key objectives: generating new sales, maintaining existing...

  • Executive Sous Chef

    4 days ago

    Tustin, California, United States Pacific Catch Full time

    About Pacific CatchPacific Catch, Inc. is a leading seafood restaurant chain dedicated to delivering high-quality, sustainable seafood with a unique perspective. Our mission is to provide an exceptional dining experience while promoting environmental responsibility and community engagement.Job SummaryWe are seeking an experienced and skilled Executive Sous...

  • Executive Director, Learning and Performance Improvement

    1 week ago

    Tustin, California, United States Tricon Residential Full time

    Job DescriptionAbout the RoleThe Vice President, Learning and Development will play a critical role in optimizing organizational performance by creating, implementing, and overseeing programs that strengthen the knowledge, skills, and abilities of our team members. This position will work closely with Tricon's senior management team to identify, develop, and...

  • Advanced Practice Provider

    2 weeks ago

    Tustin, California, United States University Of California Irvine Full time

    About Us The University of California Irvine stands as a prominent institution in the realm of higher education, recognized for its commitment to academic excellence and groundbreaking research. With a diverse student body and a wide array of degree programs, UCI is dedicated to fostering an environment of innovation and community engagement. Your...

  • Advanced Practice Provider

    2 weeks ago

    Tustin, California, United States University Of California Irvine Full time

    About Us Established in 1965, University of California Irvine is a distinguished member of the Association of American Universities, recognized among the top 10 public universities in the nation by U.S. News & World Report. The institution boasts five Nobel laureates and is celebrated for its academic excellence, cutting-edge research, and vibrant campus...

  • Part-Time Assistant Manager

    5 days ago

    Tustin, California, United States Gyukaku Full time

    Job SummaryGyukaku Japanese BBQ is seeking a highly motivated and experienced Part-Time Assistant Manager to join our team. As a key member of our management team, you will be responsible for maintaining the restaurant's revenue, profitability, and quality goals.Key ResponsibilitiesAssist in restaurant operations, including front-of-house and back-of-house...

  • Administrative Coordinator

    4 days ago

    Tustin, California, United States Greenwood & McKenzie Full time

    Job OverviewWe are seeking a highly organized and proactive Administrative Assistant to support the smooth operations of our office environment. As a key member of our team, you will provide comprehensive support to our executive team and ensure the office runs efficiently.Key Responsibilities:Provide administrative support to the executive team, including...

  • Administrative Operations Coordinator

    2 weeks ago

    Tustin, California, United States Families Together of Orange County Full time

    Position OverviewSalary: $26-$29 per hourThe Office Management Specialist is essential in ensuring the smooth functioning of daily operations by overseeing communications, organizing schedules, and maintaining accurate documentation. The ideal candidate will demonstrate outstanding communication abilities, a keen eye for detail, and the capability to manage...

  • Marketing and Sales Representative

    5 days ago

    Tustin, California, United States EVS Inc Full time

    Job OverviewEVS Inc is seeking a highly motivated and detail-oriented Marketing and Sales Representative to join our team. As a key member of our on-site marketing team, you will play a crucial role in developing and executing customized marketing strategies for our clients.Key Responsibilities:Develop and execute marketing strategies to drive sales and...

  • Senior Administrative Coordinator

    2 weeks ago

    Tustin, California, United States Families Together of Orange County Full time

    Position OverviewSalary: $26-$29 per hourThe Executive Office Support Specialist is integral to ensuring smooth office operations by overseeing communications, organizing schedules, and maintaining comprehensive records. The ideal candidate will demonstrate outstanding communication abilities, meticulous attention to detail, and the capacity to manage...

  • Marketing & Communications Specialist

    5 days ago

    Tustin, California, United States Visionary Marketing CA Full time

    Job OverviewAre you a marketing enthusiast looking to take your career to the next level? Do you have a passion for communications and a knack for innovative thinking? We're seeking a highly motivated and detail-oriented Marketing & Communications Associate to join our team at Visionary Marketing CA.Key Responsibilities:Support the development and execution...

  • Subacute Care Vocational Nurse

    2 weeks ago

    Tustin, California, United States Alta Hospitals Full time

    Position Overview: The Subacute Care Vocational Nurse (LVN) plays a crucial role in delivering comprehensive patient care under the guidance of registered nursing professionals. This position involves assisting with medical examinations, administering treatments, and monitoring patient health metrics.Key Responsibilities:Administers medications to patients,...

  • Compensation Coordinator

    2 weeks ago

    Tustin, California, United States Families Together of Orange County Full time

    Job OverviewPosition Title: Compensation CoordinatorSalary Range: $21 - $24 per hourLocation: TreehavenAvailable Positions: 1 (Bilingual English/Vietnamese preferred)Role Objective: The Compensation Coordinator plays a vital role in providing essential administrative assistance to the Finance Department. This position is crucial for ensuring the precise and...

  • Senior Compensation Strategy Manager

    2 weeks ago

    Tustin, California, United States Virgin Galactic Full time

    The position is accountable for steering the execution and management of compensation strategies that effectively attract, retain, and incentivize talent. Collaborates closely with essential stakeholders to provide insights and assistance regarding various compensation aspects, including executive remuneration, comprehensive compensation structures, and...

  • Senior Marketing Specialist, Epigenetics

    2 weeks ago

    Tustin, California, United States Zymo Research Full time

    Zymo Research is a prominent player in the biotechnology sector, committed to facilitating scientific advancements through groundbreaking solutions. Our dedication to quality and innovation has positioned us as a reliable collaborator for researchers across various domains, including genomics and epigenetics. As we expand our horizons, we are on the lookout...

  • Marketing Coordinator

    2 weeks ago

    Tustin, California, United States Evs Full time

    Marketing Assistant RoleWe are seeking a dedicated Marketing Assistant to enhance our marketing and promotional initiatives at Evs. This position plays a vital role in boosting brand visibility and enriching the customer journey.In the capacity of a Marketing Assistant, your duties will encompass the formulation and execution of marketing plans, the creation...