Executive Office Coordinator

7 days ago


Chula Vista, California, United States Naval Air Systems Command (NAVAIR) Full time

Job Summary

We are seeking a highly skilled and experienced Senior Administrative Manager to join our team at Naval Air Systems Command (NAVAIR). As a key member of our organization, you will be responsible for providing exceptional administrative support to our senior leadership team.

Key Responsibilities

  • Administrative Support
    • Provide general office clerical support, including receiving and responding to correspondence, and preparing and editing documents.
    • Manage and maintain accurate records and files, both physical and digital.
  • Travel Coordination
    • Make travel arrangements, including booking flights, hotels, and rental cars.
    • Prepare and process travel claims, ensuring compliance with company policies and procedures.
  • Calendar Management
    • Manage and maintain calendars, scheduling appointments and meetings as needed.
    • Coordinate and arrange conferences, both on and off site.
  • Correspondence and Communication
    • Prepare, edit, and format correspondence, including official letters, memoranda, and public release requests.
    • Review and analyze travel documents and voucher computations.

Requirements

  • Minimum of 5 years of experience in administrative support roles.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.

What We Offer

  • A competitive salary range of $51,300.00 to $74,110.00.
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off.

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