Administrative Support Professional

3 weeks ago


Santa Rosa, California, United States BOLT Staffing Full time
Job Title: Administrative Support Professional

Estimated Salary: $28/hour
Schedule: Monday - Friday, 9am-2pm

This part-time position offers the opportunity to work as a versatile and detail-oriented Administrative Support Professional who can wear multiple hats, providing support across bookkeeping, general office administration, and operations oversight. The ideal candidate will assist with following up on past-due invoices, payroll processing, ledger finalization, and scheduling appointments, as well as helping to prepare contracts and proposals.

Responsibilities:
  • Provide bookkeeping support, including finalizing ledgers, reconciling accounts, and following up on past-due invoices.
  • Assist with payroll processing, including coordinating and ensuring checks are cut monthly.
  • Handle general office administrative duties, including answering phones, managing emails, and scheduling appointments.
  • Assist in managing daily operations and provide oversight to ensure smooth office functioning.
  • Prepare, review, and distribute contracts, proposals, and other key documents.
  • Maintain organized records and filing systems, both digital and physical.
  • Collaborate with management on various tasks to support business operations and workflow.
About Us:

You will be supporting a well-established cleaning service company based in Santa Rosa, California. Known for delivering high-quality cleaning solutions, this company prides itself on professionalism, reliability, and attention to detail. With a strong reputation in the community, they cater to both residential and commercial clients, ensuring clean and safe environments while exceeding customer expectations.

Qualifications:
  • Proven experience in administrative roles, with some experience in bookkeeping
  • Proficiency in Office Suite (especially Excel and Word)
  • Excellent organizational skills and ability to manage multiple tasks effectively
  • Strong communication skills, both written and verbal
  • Ability to work independently and take initiative in completing tasks
  • Experience with contracts, proposals, or procurement processes is a plus
  • Flexibility to adapt as responsibilities expand with increased workload


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