Legal Support Specialist

2 weeks ago


Paramus, New Jersey, United States United Global Technologies Full time
Job Overview

As a **Legal Support Specialist** at United Global Technologies, you will provide essential paralegal assistance to the Legal Department by undertaking a diverse range of paralegal responsibilities. Your role will include the review and preparation of legal documents, as well as acting as a liaison with various internal and external stakeholders, including attorneys, paralegals, and finance personnel, to ensure the billing process is executed accurately and promptly.

Key Responsibilities
  • Deliver expertise and support to the **Municipal Water** and **Business Development** legal teams, which involves reviewing and analyzing Requests for Proposals and preparing associated legal documentation.
  • Oversee, coordinate, and draft legal documents and correspondence related to the renewal of existing contracts.
  • Provide assistance to the Municipal Water Attorneys, Business Development Attorneys, and external counsel by conducting legal research, analyzing facts, and drafting correspondence to clarify the Company's rights and obligations.
  • Monitor and manage the execution of contracts and agreements, ensuring compliance with internal processes and controls.
  • Support the Legal Operations team in the billing process, ensuring it is conducted accurately and in a timely manner.
  • Investigate and resolve any outstanding balance issues.
  • Communicate with external legal firms regarding all billing inquiries.
  • Assist in the accurate preparation of monthly accruals.
  • Ensure timely approval of rate sheets within the billing system.
  • Assist the Data Privacy Counsel in managing compliance with data protection agreements.
  • Perform additional tasks as assigned by the Senior Director of Legal Operations.
  • Facilitate the scheduling of meetings for members of the Legal Department.
  • Process all invoices and payment requests from the legal team within our systems.
  • Conduct administrative tasks for the Legal Department, including both paper and electronic records management.


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