Administrative Support Specialist

1 day ago


St Louis, Missouri, United States Innovative Construction & Roofing Full time
Administrative Assistant Opportunity

Innovative Construction & Roofing is seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role will be responsible for a variety of tasks, including:

  • Answering incoming calls and greeting visitors
  • Providing exceptional customer service
  • Managing invoices and following up on customer unpaid balances
  • Entering data into our accounting system
  • Processing lien waivers and verifying Certificates of Insurance
  • Performing administrative support tasks, such as scanning, printing, and mailings

Qualifications:

  • 2+ years of administrative experience in the construction industry
  • General knowledge of the construction industry
  • Proficiency with Windows, QuickBooks, Word, Excel, and Outlook
  • Ability to learn new software programs
  • Experience with Certificates of Insurance and Lien Waivers
  • Experience with AIA billing
  • Basic accounting and job costing knowledge
  • Reconciliation experience
  • Excellent verbal and written communication skills
  • Outstanding customer service skills

The ideal candidate will be a team player who can work comfortably with all types of individuals, prioritize tasks, work independently, and possess solid decision-making skills. This role requires a high level of organization, attention to detail, and a sense of urgency to complete tasks on-time and accurately. While this is a 40-hour per week position, there may be times when overtime is required, sometimes on short notice. Attendance is crucial to this role, and the successful candidate must be dependable and on-time every day.



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