Financial Operations Coordinator

1 week ago

Augusta, Georgia, United States Osla Agency Full time
Job Title: Billing and Finance Specialist

We are seeking a highly skilled Billing and Finance Specialist to join our team at Osla Agency. As a key member of our finance department, you will play a critical role in ensuring the accuracy and efficiency of our billing processes.

Main Responsibilities:

  • Prepare and issue accurate invoices to clients in a timely manner using our established processes.
  • Collaborate with the Operations team to build, manage, and streamline our accounting process.
  • Monitor accounts receivable and follow up on outstanding invoices to ensure timely payment.
  • Resolve billing discrepancies and respond to client inquiries in a professional and courteous manner.
  • Maintain and update billing records and databases to ensure accuracy and compliance.
  • Liaise with the CFO, sales, and customer service teams to ensure seamless operations of the finance department.
  • Communicate effectively with clients regarding billing issues and payment terms.
  • Review, verify, and process vendor invoices and expense reports to ensure accuracy and compliance.
  • Ensure timely payments to vendors and maintain accurate payable records.
  • Reconcile account statements and resolve any discrepancies to ensure financial accuracy.
  • Assist in managing vendor relationships and negotiating payment terms to ensure optimal financial outcomes.
  • Ensure compliance with company policies, industry standards, and regulatory requirements.
  • Prepare and present regular reports on billing and operational performance to stakeholders.
  • Assist in audits and implement corrective actions as needed to ensure financial accuracy and compliance.
  • Manage the process for all incoming and outgoing mail and bank deposits to ensure smooth operations.
  • Coordinate with the Client Success team to ensure accurate billing and manage the billing process.
  • Work within project management systems to track billing information and ensure accuracy.

Requirements:

Bachelor's degree in Business Administration, Finance, Accounting, or a related field.

2+ years of experience in billing, finance, or operations roles.

Strong proficiency in billing software, especially Quickbooks and Microsoft Office Suite, particularly Excel.

Excellent analytical, problem-solving, and organizational skills.

Exceptional attention to detail and accuracy.

Strong communication and interpersonal skills.

Ability to work independently and as part of a team in a fast-paced environment.

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