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Administrative Support Specialist

2 months ago

Chicago, Illinois, United States YMCA Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the YMCA. This role provides administrative support to the department, including providing exceptional customer service, managing calendars, and coordinating meetings.

Key Responsibilities:
  • Administrative Support: Provide administrative support to the department, including calendar management, filing, scanning, copying, and making travel arrangements.
  • Communication: Develop and maintain effective communication with internal and external stakeholders, including employees, members, and vendors.
  • Project Planning: Assist with project planning, including creating and updating timeframes, researching, processing contracts, and completing payments and event follow-up.
  • Software Proficiency: Work with software to input, retrieve, prepare, review, update, and maintain spreadsheets, documents, presentations, databases, and reports.
  • Data Integrity: Serve as primary point of contact for data integrity, research, administration, and reconciliation with Finance and other departments.
  • Reporting: Coordinate and create monthly reports, monitor departmental goals, and assist with departmental contracts.
  • Budget Management: Monitor and adjust monthly budget accounts.
Requirements:
  • Education: Associate's or Bachelor's degree preferred.
  • Travel: Ability to travel approximately 10% of the time.
  • Remote Work: Ability to work with off-site staff in a remote environment.
  • Experience: Minimum 3-5 years of administrative support experience.
  • Skills: Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. Highly organized with strong attention to detail and ability to work in a fast-paced environment.
  • Communication: Excellent verbal and written communication skills.
  • Problem-Solving: Effective problem-solving and analytical skills.
  • Relationship Building: Ability to build relationships with internal and external stakeholders.
  • Values: Commitment to the YMCA character development values of caring, honesty, respect, and responsibility.
Benefits:
  • Benefits Package: Full benefits package, including medical, dental, vision, defined benefit plan, defined contribution plan, life and disability insurances, technology stipend, and generous paid time off.
  • Work from Home: Work from anywhere in the U.S. (if role is eligible).