Experienced Legal Administrative Assistant

2 weeks ago


Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time
Job Overview

Pancoast Staffing Services, Inc. is seeking a skilled Legal Administrative Assistant to support our legal team.

Key Responsibilities:

  • Preparing legal documents and correspondence, including editing and revisions.
  • Maintaining and organizing data within Excel spreadsheets.
  • Transcribing audio dictations accurately.
  • Compiling trial notebooks and related materials.
  • Providing backup support for other legal personnel as needed.
  • Managing phone communications and directing calls appropriately.
  • Coordinating schedules and managing calendars, including task entries in Outlook.
  • Arranging travel logistics for attorneys.
  • Handling the opening, organization, and closure of legal files.
  • Receiving and distributing incoming mail and electronic communications.
  • Conducting electronic filings as required.
  • Assisting in the preparation of exhibits for court proceedings.
  • Providing support to clients as necessary.

Qualifications:

  • A minimum of 3 years of relevant experience in legal administrative support.
  • Familiarity with litigation processes and electronic filing systems is advantageous.
  • Proficient in PC and Windows applications.
  • Strong verbal and written communication skills are essential.
  • Typing speed of 60+ words per minute is required.
  • Advanced skills in Microsoft Office Suite.
  • Experience with document management and time tracking software is beneficial.
  • Ability to collaborate effectively with colleagues at all levels within a legal environment.


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