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Administrative Support Specialist
2 months ago
E2 Consulting Engineers, Inc. is a professional services firm established in 1988, specializing in a full spectrum of engineering services. Our company values safety, innovation, and collaboration, and we are dedicated to excellence.
Job SummaryWe are seeking an Administrative Assistant to join our team in Los Angeles. This is an on-site role, requiring 5 days in the office.
Key Responsibilities- Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for the supervisor.
- Perform various administrative, clerical, data entry, and report writing tasks.
- Receive direction from the immediate supervisor in completing non-routine assignments.
- Gather statistics and general data; review and combine this information into established reports for use internally.
- Scan, fax, and bind documents, reports, and proposals as required.
- May develop new reports or revise existing reports, as directed.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Distribute reports as directed by the immediate supervisor.
- Originate correspondence and reports not requiring the personal attention of the immediate supervisor.
- Prepare general correspondence and maintain general files.
- Answer telephone, take and relay messages, screen callers, and direct calls accordingly.
- Receive, sort, and distribute mail.
- Maintain an organized workspace by keeping documents and supplies properly stored.
- May represent the immediate supervisor at project-related or other meetings as directed.
- Contribute to the advancement of program goals through commitment to productive collaboration with all stakeholders.
- Perform other responsibilities associated with this position as may be appropriate.
- Assist with business exclusivity program and conduct outreach.
- High school diploma (or equivalent) and three (3) to five (5) years of relevant work experience.
- Proficiency in Microsoft Office Suite of software is required.
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
- Good written and oral communication, organizational, and interpersonal skills are required.
- Self-starter, multi-tasker.
- Ability to bring assignments to completion independently.
- Ability to work in a high volume, dynamic team environment.
- Proven record of accomplishments of office administration.
- Flexible attitude to changing conditions.
- Accountable and dependable to follow through with tasks/project.
E2 Consulting Engineers, Inc. offers an excellent benefits package, including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
Wage Data Per State RequirementsThe salary range for this position is $42,000 - $52,000. The starting salary will be commensurate with skill, education, experience, and working environment.
Work Environment/Physical DemandsThis job operates in a professional office environment and uses standard office equipment such as computers and phones.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit/stand for up to 8 hours per day. Ability to move freely for up to 8 hours per day.
Drug Free WorkplaceE2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.
SolicitationPlease no solicitation of any kind from agencies, staffing, or recruiting firms.
EEO StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
