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Administrative Coordinator

2 months ago

Van Wert, Ohio, United States Danfoss LLC Full time
Job Summary

Danfoss LLC is seeking an experienced Administrative Assistant to support our team in Van Wert, OH. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our leaders, colleagues, and external parties.

Key Responsibilities
  • Reception and Communication: Oversee the reception area, handle phone calls, screen and direct visitors and clients.
  • Mail and Shipping Services: Manage the building's USPS mail services, including receiving, sorting, and routing mail, preparing and depositing outgoing mail with appropriate postage nightly. Assist with UPS/FedEx shipment processing.
  • Document Management: Maintain mailroom supplies, postage, and equipment repair. Oversee document storage, filing, and records management in line with retention policies and vendor relations.
  • Meetings and Events: Coordinate meetings and appointments, order lunches for various sessions, and provide administrative support for facilities teams, including purchase order and supplier setup, requisition entry, and purchase order tracking.
  • Process Improvement: Update and maintain standard operating procedures for all responsibilities.
Requirements
  • Qualifications: High School diploma or a General Education Degree. 1-3 years of professional work experience. Proficiency in MS Office Suite; experience with Concur is advantageous. Possession of a valid driver's license. Must be a Notary Public or have the capability to become one and maintain it.
  • Skills: Outstanding verbal and written communication skills.
About Danfoss LLC

Danfoss LLC is a leading provider of engineering solutions that allow the world to use resources in smarter ways. We are committed to driving the sustainable transformation of tomorrow by creating innovative products and services that reduce emissions, lower energy consumption, and enable electrification. Our solutions are used in various industries, including refrigeration, air conditioning, heating, power conversion, motor control, industrial machinery, automotive, marine, and off- and on-highway equipment. We also provide solutions for renewable energy, such as solar and wind power, as well as district-energy infrastructure for cities.

We are an EO employer and VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected category.