Construction Office Coordinator

2 weeks ago


Orinda, California, United States Rhino Builders Full time
Job Overview

We are looking for a proficient Construction Office Coordinator to join our dedicated team at Rhino Builders. This role is essential in managing and supervising various construction projects within our family-owned business.

The successful candidate will be responsible for maintaining the seamless operation of our construction office on a daily basis.

Key Responsibilities
- Oversee and manage construction projects from inception to completion
- Effectively handle project budgets, schedules, and resources
- Liaise with clients, subcontractors, and team members to ensure project objectives are met
- Review and analyze project designs, plans, and specifications
- Address any challenges or delays that may occur during the construction process

Office Management Duties

  • Utilize computer systems (Windows OS) and various software applications (Excel, Word, Google Docs, and Sheets) proficiently
  • Navigate and manage various online accounts
  • Organize digital files, images, and folders efficiently
  • Maintain an organized filing system and manage paperwork
  • Process invoices and manage bill payments

Client Communication

  • Respond to customer inquiries and messages via phone and email
  • Provide answers to questions, take messages, and follow up with clients as necessary
  • Build and nurture relationships with clients to understand their project requirements

Job Administration for Clients

  • Initiate new client jobs based on inquiries
  • Prepare and dispatch estimates
  • Manage material deposit invoices and track payments
  • Order necessary materials for projects

Qualifications
- Strong organizational and administrative capabilities
- Excellent communication and interpersonal skills
- Familiarity with QuickBooks for financial management
- Ability to manage schedules effectively
- Knowledge of payroll processes is advantageous

If you are a detail-oriented professional with a passion for construction management and possess the skills necessary to thrive in this position, we invite you to consider this opportunity.

Job Type: Full-time

Compensation: From $20-$25 per hour



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