Operations Coordinator

1 week ago


Hillside, New Jersey, United States Midway Staffing Full time
Operations Coordinator Job Description

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Midway Staffing. As an integral part of our operations team, you will play a crucial role in ensuring the smooth execution of our clients' projects.

Key Responsibilities:
  • Collaborate with the Account Manager to fulfill client requests, including scheduling labor, booking travel, equipment, and supplies.
  • Communicate with laborers to schedule work requests, ensuring attention to detail regarding the type of work requested and workforce availability.
  • Maintain strong client relationships by promptly responding to labor requests and ensuring timely fulfillment.
  • Manage insurance certificate requests from clients, submitting to brokers and ensuring requested inclusions are met for forms and endorsements.
  • Distribute annual renewal certificates to the client base.
  • Arrange travel for laborers as required for client projects, including hotel, flight, and car rental reservations. Distribute reservation information to laborers and track/report costs to the back office team for billing.
  • Work with vendors and suppliers to make reservations and/or purchases to fulfill client orders. Track receipts, invoices, and costs incurred for job costing purposes. Distribute invoices to Billing and AP accordingly.
Requirements:
  • Bi-lingual in English and Spanish preferred.
  • Construction industry knowledge or staffing experience is a plus.
  • Ability to function well in a fast-paced environment with a sense of urgency.
  • Strong interpersonal and customer service skills.
  • Excellent communication skills, both verbal and written.
  • Outstanding organizational skills and strong attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • High School Diploma or GED, required.
Benefits:
  • Competitive salary with weekly pay.
  • Cell phone allowance.
  • Mileage reimbursement.
  • Medical, dental, and vision insurance.
  • 401k with employer match.
  • Paid time off benefits, including holiday pay and parental leave.


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