Operations Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Midway Staffing. As an integral part of our operations team, you will play a crucial role in ensuring the smooth execution of our clients' projects.
Key Responsibilities:- Collaborate with the Account Manager to fulfill client requests, including scheduling labor, booking travel, equipment, and supplies.
- Communicate with laborers to schedule work requests, ensuring attention to detail regarding the type of work requested and workforce availability.
- Maintain strong client relationships by promptly responding to labor requests and ensuring timely fulfillment.
- Manage insurance certificate requests from clients, submitting to brokers and ensuring requested inclusions are met for forms and endorsements.
- Distribute annual renewal certificates to the client base.
- Arrange travel for laborers as required for client projects, including hotel, flight, and car rental reservations. Distribute reservation information to laborers and track/report costs to the back office team for billing.
- Work with vendors and suppliers to make reservations and/or purchases to fulfill client orders. Track receipts, invoices, and costs incurred for job costing purposes. Distribute invoices to Billing and AP accordingly.
- Bi-lingual in English and Spanish preferred.
- Construction industry knowledge or staffing experience is a plus.
- Ability to function well in a fast-paced environment with a sense of urgency.
- Strong interpersonal and customer service skills.
- Excellent communication skills, both verbal and written.
- Outstanding organizational skills and strong attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- High School Diploma or GED, required.
- Competitive salary with weekly pay.
- Cell phone allowance.
- Mileage reimbursement.
- Medical, dental, and vision insurance.
- 401k with employer match.
- Paid time off benefits, including holiday pay and parental leave.
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