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Records Management Specialist

2 months ago

Lincoln, Nebraska, United States City of New York Full time

Position Overview:
The Department of Records & Information Services (DORIS) is in search of a dedicated professional to join the Municipal Records Management Division (MRMD) as a Records Management Specialist.

DORIS plays a crucial role in formulating and executing comprehensive records management strategies across the City. The selected records management specialist will collaborate with various New York City agencies to facilitate the shift towards digital records management and the deployment of a citywide Electronic Records Management System.

Key Responsibilities:
The records management specialist will be responsible for:

  • Acting as a reliable source of records management knowledge for client agencies, ensuring adherence to established records management policies and procedures.
  • Assisting in the oversight and upkeep of citywide electronic records system applications.
  • Proactively identifying and resolving issues related to records management applications.
  • Conducting testing and quality assurance as necessary.
  • Documenting technical processes and creating training materials as required.
  • Participating in citywide records assessments, including data collection and analysis, and designing surveys tailored to research needs.
  • Engaging in directed research assignments utilizing effective research methodologies.
  • Providing technical insights for various records management initiatives.
  • Generating and maintaining reports as needed.
  • Working independently while exercising sound judgment, discretion, and initiative.

Work Environment:
This position requires a full-time commitment, with potential on-call responsibilities and the possibility of varying shifts, including weekends and evenings.

Minimum Qualifications:
Candidates must possess:

  • A bachelor's degree from an accredited institution, including or supplemented by 24 semester credits in computer science or a related field, along with one year of relevant full-time experience in computer systems development and analysis, applications programming, database administration, or related areas; or
  • A four-year high school diploma or its equivalent, accompanied by five years of relevant full-time experience as described above; or
  • Equivalent education and/or experience as outlined above, with specific substitutions applicable for college education.

Preferred Skills:
Ideal candidates will have:

  • Experience with container orchestration solutions, particularly managed Kubernetes services.
  • Proficiency in designing and implementing automated workflows, with a focus on Power Automate and Logic Apps.
  • Expertise in creating and designing data reports using Power BI.
  • Strong understanding of metadata utilization for enhanced organization and searchability.
  • Comprehensive knowledge of SharePoint and Teams.
  • Familiarity with records management principles and practices.
  • High proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Exceptional organizational, communication, and project management skills.

Commitment to Diversity:
The City of New York is an equal opportunity employer, dedicated to fostering a diverse workforce and ensuring a work environment free from discrimination and harassment.