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Administrative Coordinator

2 months ago

Kirkland, Washington, United States Express Employment Professionals Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Express Employment Professionals. As an Administrative Specialist, you will play a key role in ensuring the smooth operation of our office and supporting our financial processes.

Key Responsibilities
  • Administrative Support
    • Perform general office duties such as managing correspondence, scheduling meetings, and maintaining files.
    • Handle customer inquiries and provide exceptional customer service.
    • Assist with the preparation of reports, presentations, and other documents as needed.
    • Manage office supplies and equipment, ensuring that all resources are stocked and functioning properly.
  • Accounting and Financial Duties
    • Utilize accounting software to manage accounts, process transactions, and generate financial reports.
    • Assist with invoicing, accounts payable, and accounts receivable.
    • Reconcile bank statements and maintain accurate financial records.
    • Support month-end and year-end closing processes.
    • Monitor and ensure the accuracy of financial data entries.
  • Operational Support
    • Collaborate with other departments to streamline administrative processes and improve efficiency.
    • Maintain confidentiality of sensitive information and handle financial data with discretion.
    • Provide backup support for other accounting and administrative roles as needed.
Requirements
  • Education & Experience
    • High school diploma or equivalent; associate's or bachelor's degree in business administration, accounting, or a related field preferred.
    • Proven experience with accounting software and operational accounting practices.
    • Minimum of 2 years of experience in an administrative or accounting support role.
  • Skills
    • Strong proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
    • Excellent organizational skills with attention to detail and accuracy.
    • Ability to handle multiple tasks and prioritize effectively.
    • Strong communication skills, both written and verbal.
    • Ability to work independently and as part of a team.
  • Attributes
    • Proactive and self-motivated with a strong work ethic.
    • Reliable and able to manage time efficiently.
    • Adaptable to changing priorities and tasks.
Benefits
  • Competitive salary
  • Health, dental, and vision insurance
  • Retirement savings plan
  • Paid time off