Executive Assistant to the Principal and Office Manager
2 days ago
We are seeking an experienced Executive Assistant to the Principal and Office Manager to join our team at Father Ryan High School. The successful candidate will provide exceptional administrative support to the principal, manage the daily operation of the front office, and maintain a positive relationship with students, faculty, administrators, parents/guardians, and guests.
Responsibilities:- Administrative Tasks:
- Open the front office at 7:00 a.m.
- Serve as backup for phones/doorbell cameras and student driver permit forms in absence of receptionist.
- Conduct prayer and pledge with House Chaplains at 7:40 a.m. followed by congratulatory announcements.
- Collect and distribute paperwork for Principal's teacher evaluations.
- Complete Principal's monthly credit card statement and mileage reimbursement.
- Care and maintenance of scantrons and copiers in the academic and cloister buildings, including ordering of supplies.
- Distribute and collect Intent to Return letters.
- Scheduling/Coordinating Communication:
- Coordinates, schedules, and maintains calendar for the principal.
- Screens, prioritizes, and follows up on email and phone correspondence for the principal.
- Create News of the Day to be read and posted at beginning of last period each day.
- Schedule, attends, and takes minutes of weekly administrative staff meetings.
- Create and distribute cycle sheets each Friday for the following week.
- Schedule photography dates for class photos.
- Annual Projects and Events:
- Faculty and Staff Christmas Party.
- School calendar and cycle sheets.
- Graduation.
- Summer mailings.
- Position Type:
- This is a full-time, twelve-month position.
- Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m.
- Qualifications:
- Associate's degree required; Bachelor's degree preferred.
- One to three years of administrative experience required.
- Represent the school in the larger community in a positive manner that reflects the values of the school.
- Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians, and guests.
- Professional written and verbal communication, organizational, and interpersonal skills.
- Proficiency in Microsoft Office Suite required; Experience with Blackbaud preferred.
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