Executive Assistant

1 week ago


Nashville, Tennessee, United States Solutions Through Innovative Technologies, Inc. Full time
Job Description:
Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in delivering professional business and information management services to government and commercial clients. Our comprehensive portfolio of services identifies, manages, distributes, and improves business processes related to entities' most valued resource – information.

As a fast-growing solutions provider established in 2000, total customer satisfaction remains the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

We are seeking an Administrative Assistant to provide various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for multiple divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), and the Joint Rapid Acquisition Cell (JRAC).

Responsibilities:
  • Provide administrative support for OUSD (A&S).
  • Maintain assigned Outlook and portal calendars for multiple departments/divisions.
  • Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
  • Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support.
  • Answer telephone calls and refer them to the appropriate individuals within the office.
  • Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing.
  • Weekly: maintain portal sites, documents, links, libraries, announcements, lists, and contacts.

Qualifications:
  • Must have active Top Secret/SCI facility clearance.
  • Must have at least two years of experience with personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities.
  • Must have experience within the Department of Defense or other federal agencies.
  • Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations.
  • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, and Teams.
  • Must have excellent analytical and problem-solving skills.
  • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
  • Must have strong active listening skills to assess customer needs and satisfaction.
  • Must have experience in managing customer expectations and working directly with customers.
  • Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
  • Must have the ability to multi-task across multiple projects.

Salary Information:

$60,000 - $80,000 per annum, depending on qualifications and experience.



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