Administrative Support Specialist

1 week ago


Attleboro, Massachusetts, United States PDP Forward, LLC Full time
Job Overview

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. The successful candidate will play a crucial role in maintaining a smooth and efficient office environment.

Key Responsibilities
  • Administrative Support:
  • Perform general office duties such as data entry, filing, photocopying, and scanning.
  • Manage and organize excel documents, and correspondences with customers and vendors.
  • Assist in scheduling appointments, meetings, and maintaining calendars.
  • Coordinate travel arrangements and accommodations for the owner.
  • Customer Service:
  • Provide information to customers' inquiries.
Office Maintenance
  • Ensure the office is well-maintained and organized.
  • Order and manage office supplies and equipment.
Purchasing/Inventory Control
  • Update inventory in excel spreadsheet of products shipped the previous day.
  • Purchase raw materials and finished goods.
  • Create purchase orders and notify vendors.
  • Follow up on open purchase orders.
  • Constantly communicate with vendors.
  • Inform the owner of any price increases.
  • Source better pricing when applicable.
  • Conduct periodic physical inventory to update the inventory spreadsheet.
  • Facilitate remote pickups via FedEx for overseas vendor orders.
Marketing
  • Update and manage the company website and social media presence.
  • Design and create brochures, flyers, and other marketing materials.
  • Create email blasts through Constant Contact and/or Canva.
  • Perform general Photoshop work for customer service and fulfill customer requests for electronic files and drop boxes for catalogs and products.
Qualifications
  • High school diploma or equivalent; additional qualifications in office administration or a related field are a plus.
  • Proven experience in an office support role.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
Attributes
  • Detail-oriented and thorough.
  • Excellent time management and prioritization skills.
  • Strong interpersonal skills.
  • Adaptability and ability to work in a fast-paced environment.
  • Positive attitude and a willingness to learn.


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