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Human Resources Coordinator

2 months ago

Columbus, Ohio, United States Community for New Direction Full time
Job Overview

Position Title: Human Resources Assistant

Department: Human Resources

Employment Type: Full-Time

Reporting To: Human Resources Director

Work Hours: 8:30 AM – 5:30 PM

Supervision: None

POSITION SUMMARY:

The Human Resources Assistant plays a crucial role in supporting the daily operations of the Human Resources department. Responsibilities include assisting with benefits administration, ensuring compliance with employment laws, and maintaining accurate employee records. The role involves processing payroll documentation, preparing reports, managing schedules, and responding to various inquiries. Proficiency in office software and equipment is essential.

KEY RESPONSIBILITIES:

  1. Prepare onboarding materials for new hires, ensuring all necessary documentation is collected and processed.
  2. Administer employee benefit enrollment, including handling changes due to life events and ensuring all forms are filed correctly.
  3. Maintain accurate employee data in the HR management system.
  4. Generate monthly HR reports detailing new hires and terminations for management review.
  5. Process status changes for payroll adjustments and annual reviews.
  6. Ensure timely maintenance of personnel files, including payroll and medical documentation.
  7. Coordinate employee performance evaluations and maintain records in the HR system.
  8. Track and update professional licenses and certifications, notifying management of upcoming expirations.
  9. Assist with training access setup for new hires as required.
  10. Update organizational charts and submit to management.
  11. Support compliance with certification requirements by maintaining training records and documentation.
  12. Post job openings on various platforms as directed.
  13. Schedule and conduct candidate interviews in collaboration with department supervisors.
  14. Coordinate pre-employment screenings and background checks for new hires.
  15. Issue employee identification badges under supervision.
  16. Conduct necessary background checks for new hires and annual staff reviews.
  17. Review and update company policies and procedures regularly.
  18. Provide front desk coverage as needed.
  19. Participate in meetings and prepare necessary documentation.
  20. Engage in professional development opportunities to enhance skills and knowledge.
  21. Send reminders to new hires regarding benefits enrollment deadlines.
  22. Assist the billing department with data entry and reconciliation tasks as needed.
  23. Perform additional duties as assigned to support the organization's mission.

QUALIFICATIONS:

Education: Associate's Degree in Human Resources, Business Administration, or a related field, along with relevant experience in a similar role.

Skills:

  • Strong interpersonal skills for handling sensitive information.
  • Ability to manage multiple tasks effectively.
  • Attention to detail in documentation and communication.
  • Excellent written and verbal communication skills.
  • Capacity to maintain confidentiality at all times.

Technical Proficiency:

Skilled in using office software applications (e.g., Microsoft Office Suite) and office equipment.

Additional Requirements:

  • Valid driver's license and successful completion of background checks.

Community for New Direction is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Note: This job description is intended to provide a general overview of the position and is not exhaustive of all duties and responsibilities.