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Office Manager

1 month ago

Boston, Massachusetts, United States Beacon Hill Full time
Office Manager Opportunity

We are seeking a highly organized and detail-oriented Office Manager to join our team at Beacon Hill. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our offices.

Responsibilities:
  • Greet and support executives, clients, and team members who visit our offices.
  • Maintain a safe and secure working environment.
  • Oversee the operation of our offices, including daily activities and network systems.
  • Ensure the regular maintenance of office equipment and facilities, and arrange for repairs as needed.
  • Optimize office space to accommodate growth and change.
  • Organize office operations and procedures, including filing systems and ordering office supplies.
  • Coordinate conference rooms and catering for meetings.
  • Manage relationships with vendors, service providers, and landlords, ensuring timely invoicing and payment.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Assist with planning in-house or off-site activities, such as parties and conferences.
  • Manage team security access via building property management.
Qualifications:
  • 3-5 years of experience in a similar role.
  • Strong interpersonal skills to interact positively with all employees.
  • Problem-solving and attention to detail to ensure tasks are completed thoroughly and correctly.
  • Proven ability to collaborate with employees across all levels of the organization.
  • Organizational skills and the ability to multitask to complete a wide variety of tasks.
  • Strong written and verbal communication skills to produce reports, assign tasks, and handle vendor contracts.
  • Flexibility to help team members adjust to new processes as needed.
  • Strong organizational and communication skills.
  • Proven ability to succeed in a fast-paced environment.
  • Ability to work both in a team environment and self-directed.
  • Adaptability and flexibility.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of our voluntary self-identification form is optional and will not affect your opportunity for employment or the terms and conditions of your employment.