Legal Assistant/Office Manager

1 week ago

New York, United States Beacon Hill Staffing Group, LLC Full time

Job Description: Our client, a small, reputable law firm in Bronxville, NY, is seeking a long-term temp Legal Assistant/ Office Manager to assist their attorney This role starts ASAP, with an open-ended temp contract with potential to convert to perm if it's a mutual fit. This role is fully onsite, Monday thru Friday, with a standard schedule of 9am-5pm (with flexibility) and a 30-minute lunch break. Hourly pay rate is $30-35/hr DOE.

Qualifications:
  • At least 2+ years of administrative experience out of a law firm.
  • Must be an NY Notary (hard requirement)
  • Strong writing skills.
  • Great client/ customer service skills - must be comfortable on the phones and meeting/greeting clients in the office.
  • Proficiency with the MS Office Suite
  • Must be tech-savvy
  • Must be comfortable working independently - some days they might be in the office with just 1 other person.
  • Basic math skills.
  • QuickBooks experience ideal.
  • Experience with document management software.
  • A huge plus would be experience with real estate and/or trust and estate, and a familiarity with drafting wills

Paralegal/Legal Assistant Responsibilities
  • Real Estate transactions: contracts of sale, closing prep, client and peer interfacing throughout the process.
  • Estate planning: document creation of wills, living wills, power of attorney forms, health care proxies.
  • Notarization of legal docs (NY Notary license)
  • Writing affidavits and other documents
  • Filing documents with Surrogate's Court, Attorney General's office, etc.
  • Legal research (as needed)
  • Covering basic roles for office manager when they are not in

Office Manager / Admin Responsibilities
  • Answering the phone, opening mail, welcoming guests
  • Managing client relationships
  • Maintaining office schedule, setting up appointments
  • Reconciling financial books, entering data into QuickBooks
  • Paying bills and invoices, ordering supplies
  • Taking notes / transcribing letters, running errands for bank deposits, shipping, etc
  • Must be able to lift 50 lbs. (water cooler replacement and boxes)
  • Bonus points: NY notary

Who We're Looking For
  • Someone who's friendly, with a high emotional intelligence. This role often deals with grieving families and/or people in stressful situations.
  • This is an ideal role for a self-starter who loves autonomy but is comfortable collaborating with all sorts of personalities.
  • Someone who likes to be challenged and is passionate about the legal field, looking for a job where they can get hands-on responsibilities and grow in the role.
  • Someone who is tech savvy in Adobe, Microsoft Word, docusigning, scanning, email, etc. and doesn't mind explaining how to use these programs as needed.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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