Corporate Legal Assistant

1 month ago

New York, United States Clarity Recruiting Full time

Legal Assistant

Our client, a full-service law firm in midtown Manhattan is looking for a Corporate Legal Assistant to play a key role in providing support to attorneys as well as coordinating travel, calendaring and other support needs. Looking for a contributor who wants to be an involved member of their team.

Essential Functions:

  1. Prepare, revise, redline and proofread various corporate and healthcare documents including contracts, agreements, transactional matters, compliance, closing documents, appeals and audit letters, etc.
  2. Working knowledge of filing procedures, requirements and e-filing with Secretary of State office, in additional to federal, state and local courts.
  3. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
  4. Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
  5. Schedule appointments including meeting invites, video conference details, conference room requests, and maintain attorney's calendar.
  6. Enter and release attorney's billable time, and review proformas for billings received from the Accounting Department to clients for services rendered.
  7. Perform initial conflict checks and open/close client matters and prepare engagement letters.
  8. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
  9. Coordinate travel arrangements and track travel expenses for timely reimbursement.


Additional Responsibilities:

  1. Proactively participates as a member of the practice group support coverage team.
  2. Completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
  3. Stay current in the use of all firm systems and practices.
  4. May require overtime or weekend hours.
  5. Perform additional office support duties as assigned/requested


Qualifications:

Legal Assistants must have a High School Diploma in addition to three years of corporate experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills.

Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.

Experience with: InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

Salary range: $86K to $110K.

Hybrid Work environment: Tuesday, Wednesday, Thursday in-office, midtown NYC.

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