Sr. Executive Assistant

7 days ago

White Plains, United States Danone North America Full time

About the jobThe Sr. Executive Assistant is responsible for providing assistance to the General Manager and members of their leadership team. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions in regard to planning, organizing, and scheduling work. This includes travel and expense management, and management of team meetings and other programs and events. This role will be assigned function - critical projects that require full ownership and accountability with impact to the function and/or broader organization. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.Essential Functions:• Provide Executive Assistance to Nutricia General Manager and members of their leadership team, including extensive internal and external calendaring, business travel, large-scale meetings, expenses and special projects.• Manage demanding calendaring requests with limited oversight and including calendars of executives. This includes exercising independent judgment in determination of priorities related to managing the Executives' calendars, travel schedules and correspondence.• Manage the Nutricia Leadership team ("NLT") meeting agenda & cadence with the expectations of staying informed, attending select meetings, taking notes and assisting with reminders and follow-up. The EA is responsible for coordinating all travel arrangements for NLT members attending NLT meetings.• Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.• Provide comprehensive scheduling of domestic and international travel arrangements, including plan, execute and confirm travel reservations, prepare detailed travel itineraries and trip files, prepare and file travel visa applications, conference registrations and hotel bookings, anticipate and organize on-ground logistics in accordance with company policy and procedures.• Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.• Maintain annual travel tracking online calendar for tax purposes.• Lead coordination of Nutricia Town Hall, including management of Powerpoint presentations and facilitate monthly meetings• Specific duties are expected to be completed with minimal supervision, including, but not limited to, vendor setup and purchase order management, management of team files in OneDrive or Teams.• Maintain high standards of confidentiality and information security when given access to sensitive information.• Provide backup to other administrative staff during absences or when necessary.• Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all internal and external stakeholders.About you• Associate's degree preferred• Prior high level Executive Assistant experience, preferably supporting a CEO and multiple senior executives.• Advanced proficiency with MS Office including Word, Excel and PowerPoint.• Minimum 7 years relevant experience, executive level support experience required• Project management experience.Knowledge, Skills and Abilities:• You will have experience supporting multiple Sr. Executives• You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.• Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.• Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.• Effective time management and organizational skills with the ability to manage multiple priorities, multiple stakeholders, and drive results while being attentive to detail.• Speed and decisiveness to make the right moves in high-pressure situations.• Experience in supporting multiple senior leaders simultaneously. Experience and comfort working with and supporting C-suite level is critical.• Excellent communicator, both written and verbal, and confidence to share communications on behalf of the Nutricia Leadership team• Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must.• You will have strong skills using Microsoft Word, Excel, Powerpoint and Outlook• You will have working knowledge of social media (Workplace).• You will have knowledge of SAP, Concur and OneBuy as a plus.About DanoneAt Danone North America, you'll work with some of the best-known food and beverage brands in the world likeActivia, Silk, Two Good, Oikos, evian, and Happy Family.You'll be part of one of the largest Certified B Corps™ in the world, working together to make sure our brands create real benefits for people, communities, and the planet. We have 6,000+ employees across the U.S. and Canada. Come join our movement for a healthier world:One Planet. One Health BY YOU.The base compensation range for this position is $85,000-$105,000 commensurate with experience. Danone North America additionally offers a performance-based bonus and has a strong benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Flexible Time Off, and Paid Parental Bonding Leave, among other benefit plan options. To give our employees flexibility, Danone is a hybrid work environment.Danone North America doesn't just welcome what makes you unique, we value it. We're proud to be an equal opportunity and affirmative action employer. All hires to our team are based on qualifications, merit and business needs. We recruit, employ, train and promote regardless of race, color, religion, disability, sex, sexual orientation, gender identity, national origin, age, veteran status, genetic characteristic or any other protected status. Faithful to our values of openness and humanism, all of our employees share in the commitment to engage one another with dignity and respect.http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdfhttps://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf#LI-NORAM#LI-HYBRID

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