Senior Executive Assistant

2 weeks ago

White Plains, United States OnMed Full time

Who we are

OnMed is on a mission to significantly improve access to quality, affordable, and equitable care, especially in a world where both traditional and telemedicine channels of care are proving inadequate. OnMed’s patented CareStation is a virtual walk-in clinic where patients can get a personalized care experience in real time. Bottom line . . . we are a groundbreaking healthcare company with a singular goal - to make quality healthcare available to anyone, anywhere.


Who you are

You are an exceptionally detail-oriented and highly-organized individual looking for the next big step in your career at an organization with a mission you believe in. A lifelong learner, you relish the opportunity to build on your skills and have a proven track record of advancing through organizations. You pride yourself in your ability to preempt the needs of those you support and thrive in fast-paced environments with opportunistically changing priorities. The Company is at an important inflection point in its growth trajectory, and you are energized at the opportunity to be on the core crew of a rocket ship.


What you will be doing

  • Provide administrative support to C-suite executives.
  • Manage multiple calendars, schedule meetings, and coordinate appointments.
  • Arrange complex and detailed travel arrangements, including itineraries, accommodations, and transportation, while ensuring the logistics are frictionless
  • Handle expense reporting associated with travel, office management, and as assigned.
  • Coordinate internal and external communications, ensuring timely and accurate dissemination of information.
  • Anticipate and prepare materials needed for meetings, ensuring the CEO is well-prepared for all engagements.
  • Act as a gatekeeper, screening and prioritizing emails, calls, and requests to optimize the CEO's time.
  • Draft and edit correspondence, reports, and presentations on behalf of the CEO.
  • Serve as a liaison between the CEO and internal/external stakeholders, fostering positive relationships.
  • Assist in special projects and initiatives as directed by the CEO.
  • Handle confidential information with discretion and professionalism.
  • Perform such other duties as may be assigned by the CEO at his discretion from time to time.


What you need

  • Bachelor's degree is a must.
  • Proven experience as an Executive Assistant supporting C-level executives.
  • Exceptional organizational and time-management skills.
  • An ability to develop strong relationships at all levels of the organization.
  • Impeccable written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to maintain confidentiality and exercise discretion.
  • Adaptability to a fast-paced and dynamic work environment with often-changing priorities.
  • Knowledge of the healthcare industry a plus.


The OnMed employee experience

OnMed offers a competitive salary and benefits package. Being on the ground floor of a young, fast-growing company offers an unparalleled employee experience that continues to evolve and mature.

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