Office Administrator

3 weeks ago

Quincy, United States ADM Full time

Job Description Office Administrator - Quincy, ILJob SummaryThe Office Administrator is responsible for overseeing the day-to-day administrative functions, processing payroll, maintaining inventory, managing reconciliations, and supporting plant personnel with general administrative tasks to ensure the plant operates smoothly and efficiently.Key ResponsibilitiesGenerate and submit reports related to overall headcount, overtime, and other relevant metrics.Maintain attendance and discipline records to ensure the timely processing of related reports.Oversee and provide updates on colleagues' leave of absence (FMLA, short-term disability, etc.)Handle employee inquiries, requests related to attendance, and other administrative concerns.Support recruitment efforts by coordinating with the Talent Acquisition team to post openings, screen candidates, schedule and participate in interviews.Coordinate and manage the onboarding process for new hires.Administer payroll functions, including tracking time off, hourly time cards, and leaves.Maintain and organize employment and medical records.Generate purchase orders and communicate with vendors to ensure the timely delivery of supplies.Monitor inventory levels and coordinate replenishment efforts and activities.Investigate and resolve discrepancies in the purchasing system.Enter purchase orders into Maximo/Coupa to ensure accurate tracking and status updates.Reconcile receiving records with purchase orders, process invoices, and resolve any discrepancies in purchasing or invoicing.Address vendor inquiries regarding overdue invoices.Coordinate chemical scheduling and ordering as needed by each department, and provide expediting services to plant customers.Prepare, code, and enter A/P vouchers related to fixed payments.Communicate with suppliers to reconcile vendor statements.Prepare documentation for new suppliers.Track the daily receipt of all inventoried items to ensure reconciliation for month-end.Reconcile the physical inventory at month-end.Collaborate to address any inventory discrepancies.Prepare month-end reports for leadership and accounting.Education and ExperienceA high school diploma or equivalent is required; a degree in business administration, office management, or a related field is preferred.2+ years of experience with Maximo, CTS, or similar asset management software.Skills and QualificationsStrong organizational skills; strict attention to detail and high levels of accuracy.
Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.Problem-solving skills and ability to handle multiple tasks simultaneously.Ability to work independently as well as in a team setting.Efficient in prioritizing tasks and meeting deadlines.Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.Must be reliable, ethical, and professional.Expected to actively support and participate in the plant's safety and environmental programs.Work environmentStandard business hours with occasional flexibility required for special projects or events.Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.ADM requires the successful completion of a background check. 'AJC IND' REF:93168BR

  • Office Administrator

    3 weeks ago

    Quincy, United States Arthur Lawrence Full time

    Arthur Lawrence is looking to hire an Office Administrator for one of our clients in Quincy, FL. Please find the job description below and send us your updated resume, if interested: Must-Have: 2+ years of experience as an Office Administrator Experienced with barcode scanning, Microsoft Office Suite, and computer-oriented Worked with printing/...

  • Chief Nursing Officer and Administrator

    2 days ago

    Quincy, United States Presidential Home Health Care Full time

    Presidential Home Health Care - Quincy, Massachusetts At Presidential Home Health Care LLC, we are dedicated to providing the highest quality of care in the Home Health Care Profession. We provide skilled nursing, physical therapy, speech therapy, home health aide, occupational therapy, medical social worker in Quincy and surrounding counties in...

  • Medical Office Administrator

    2 weeks ago

    Quincy, Massachusetts, United States Rizkalla Mouchati, MD Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Rizkalla Mouchati, MD.The ideal candidate will have 16-22 hours of medical office experience and be able to work effectively in a fast-paced environment.This role involves working closely with the physician and staff to deliver exceptional patient care...

  • Office Operations Specialist

    1 week ago

    Quincy, Massachusetts, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Job Title:">Administrative AssistantJob Summary:">We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Institute of Inspection, Cleaning and Restoration Certification. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting...

  • Administrative Assistant

    4 weeks ago

    Quincy, United States The Computer Merchant, Ltd Full time

    Job Title : Administrative AssistantLocation: Quincy, MA - Hybrid ScheduleWage Range: 35-40 depending on years of experience and qualificationsJob Number: 24-02064Job Description: Our client, a global bank, has an immediate opening for an Administrative Assistant to work from their Quincy, MA facility. This person will provide administrative support to a...

  • Administrative Specialist

    4 weeks ago

    Quincy, United States Beef Northwest Feeders LLC Full time

    Job Type Full-timeDescriptionThe Administrative Specialist position is designed to bring additional strength to the admin team. Everything that happens outside in our yard and with our trucks needs to be measured, tracked, and input into the proper accounting software to be accuratelybilled and managed. This position assists the Team Lead to oversee all...

  • Office Operations Specialist

    2 weeks ago

    Quincy, Massachusetts, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    We are seeking a highly skilled Administrative Assistant to join our team at the Institute of Inspection, Cleaning and Restoration Certification. This role offers an exciting opportunity to work in a dynamic environment, utilizing your organizational and communication skills to support our operations.Responsibilities and RequirementsPhone and Scheduling:...

  • Chief Nursing Officer and Administrator

    4 weeks ago

    Quincy, MA, United States Presidential Home Health Care Full time

    Presidential Home Health Care - Quincy, Massachusetts At Presidential Home Health Care LLC, we are dedicated to providing the highest quality of care in the Home Health Care Profession. We provide skilled nursing, physical therapy, speech therapy, home health aide, occupational therapy, medical social worker in Quincy and surrounding counties in...

  • Salesforce Administrator

    3 days ago

    Quincy, United States IntelyCare Full time

    Salesforce Administrator At IntelyCare, purpose matters! We are changing the future of healthcare by changing the future of work for nurses. We've built our mission-driven company on the idea that nursing professionals deserve better and when they are happy, patient care is elevated, and our healthcare systems thrive. Through our easy-to-use app and...

  • Part time Administrative Assistant

    7 days ago

    Quincy, United States Manpower Part time

    Job DescriptionJob DescriptionOur client, a dynamic office environment, is seeking a Part Time Administrative Assistant to join their team. As a Part Time Administrative Assistant, you will be part of the administrative department supporting the front office staff. The ideal candidate will have strong attention to detail, excellent organizational skills, and...

  • Medical Office Coordinator

    2 weeks ago

    Quincy, Massachusetts, United States Rizkalla Mouchati, MD Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team at Rizkalla Mouchati, MD in Quincy.The ideal candidate will have 16-22 hours of medical office experience per week, with excellent communication skills and the ability to work effectively in a fast-paced environment.The estimated salary for this role...

  • CDL Back Office Supervisor

    1 week ago

    Quincy, United States Commonwealth of Massachusetts Full time $67,350 - $99,295

    Commercial Driver's License Back Office Supervisor (Program Coordinator II) - (24000AW5)DescriptionPosition Summary The CDL Back Office Supervisor would monitor the day-to-day operations and support back-office staff of the CDL Department. The Supervisor’s responsibilities would include verifying that transactions and system processes align with state and...

  • CDL Back Office Supervisor

    1 week ago

    Quincy, United States Commonwealth of Massachusetts Full time $67,350 - $99,295

    Commercial Driver's License Back Office Supervisor (Program Coordinator II) - (24000AW5)DescriptionPosition Summary The CDL Back Office Supervisor would monitor the day-to-day operations and support back-office staff of the CDL Department. The Supervisor’s responsibilities would include verifying that transactions and system processes align with state and...

  • Bilingual Office Coordinator MA

    2 weeks ago

    Quincy, Massachusetts, United States Beacon Hill Full time

    We are looking for a skilled Administrative Assistant English Spanish to support our client in Quincy, MA. This role involves a variety of administrative tasks and requires strong communication and organizational skills.Responsibilities:Perform word processing, data entry, and filing dutiesAnswer phones, receive and direct visitors, and schedule...

  • Administrative Services Manager

    3 weeks ago

    Quincy, Massachusetts, United States Dondelinger Ford CDJR Full time

    descriptions1_17522944de9c73a9333793be528e450bd5f4c598849a9df24996d73847525851: 'Job DescriptionWe are seeking an experienced Office Manager to join our team at Dondelinger Ford CDJR, a family-owned dealership in Grand Rapids, Minnesota.About the Job:This is a full-time, salaried position in the Accounting & Finance department.The ideal candidate will have a...

  • Adabas Database Administrator

    1 week ago

    Quincy, United States LanceSoft Full time

    Client: State of M Department: Executive Office of Health and Human Services (EOHHS) Job ID: ITS77_EHS_FY25_SYS ADMIN - 200 - MA21129.6 - RE-POST Title: DABAS Database Administrator Location: 100 Hancock Street, Quincy, MA, 02171 Duration: 12 Months Position: Hybrid PROGRAM OVERVIEW: The Executive Office of Health and Human Services...

  • Administrative Support

    4 weeks ago

    Quincy, United States Feather River College Full time

    Position Title Administrative Support - Student Housing Posiition Number STSS44 Tenure Information Job DescriptionUnder the direction of the Student Housing Manager and/or Assistant Manager, file paperwork, answer phones, respond to emails, assist residents with questions and problems, help plan events for student residents and maintain office hours.Required...

  • Vice President, Trust Officer

    4 months ago

    Quincy, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereOur client, a regional bank with over 100 years of history, is looking for a Vice President & Trust Officer to join their growing organization.TRUST OFFICER REQUIREMENTS5+ years of trust advisory experienceSupervisory experienceIntermediate understanding of trust advisory and estate planning...

  • Customer Service and Administration Manager

    2 weeks ago

    Quincy, Massachusetts, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Our TeamSERVPRO is a leading provider of fire and water damage restoration services. Our team is dedicated to helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service.Job Summary:We are seeking a highly motivated and detail-oriented individual to fill the role of...

  • Director of Licensing

    1 week ago

    Quincy, United States State of Massachusetts Full time

    State of Massachusetts Director of Licensing (Administrator VI) Quincy, Massachusetts Apply Now Position Summary Direct all aspects of the agency’s Passenger Driver Licensing and Commercial Driver Licensing functions, including the following: Provide direction and oversight of the Passenger Driver Licensing second-level help line. This function aids...