Office Operations Specialist
3 weeks ago
Administrative Assistant
Job Summary:">We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Institute of Inspection, Cleaning and Restoration Certification. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the overall operations of the office.
Main Responsibilities:">- Scheduling and Coordination: Ensure seamless communication with management and technicians, schedule coordination, manage work-in-progress boards, and maintain daily work order.
- Job File Management: Create and complete estimates, manage job file documentation, communicate with management and technicians, confirm subcontractor activity, and perform job completions (i.e., uploads & final submissions).
- Office Administration: Maintain and organize file systems, manage company calendars/schedules, assist in communicating with clients and insurance adjusters, maintain company dispatch, ensure proper on-hand delivery of office and general supplies, and support outgoing and incoming mail, email, and faxes.
- Familiarity with Microsoft Office software.
- Excellent written and verbal communication skills.
- Meticulous attention to detail and organizational skills.
- Able to lift files, open filing cabinets, and bend or stand on a stool as necessary.
- Competitive hourly rate: $17.00 - $19.00 per hour.
- Supplemental Health Insurance.
- Paid Time Off (PTO).
- Paid Holidays.
- Matching 401(k) Plan.
- Overtime Opportunities.
Institute of Inspection, Cleaning and Restoration Certification is a leading provider of inspection, cleaning, and restoration services. We are committed to delivering exceptional results and building long-term relationships with our customers.
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Office Operations Specialist
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