Executive Assistant

15 hours ago


Bedminster, United States The Judge Group Full time

Title: Executive Assistant - IVLocation: Basking Ridge, NJ (Hybrid)Duration: Long Term ContractJOB DESCRIPTION:Hybrid: Days in office will be 4 (flex). JOB TITLE: Executive AssistantSeeking a dynamic individual to provide high-level administrative and project coordination support to the Vice President and several Sr Director LevelJob Responsibilities include: - Managing meetings, conference calls, videoconferences, and events and taking meeting minutes.- Exhibiting prudent discretion in handling highly confidential and sensitive information within the organization and across client.- Managing schedule and appointment calendar(s) and maintaining sensitivity to changing priorities. Working with other Executive Assistants to coordinate Executive schedules.- Proactively managing calendar screening for presentations to be prepared, conflicts, and important meeting attendance weeks prior for resolution or preparedness.- Making travel arrangements- scheduling itineraries, meetings, and related activities.- Proactively preparing necessary materials for meetings, presentations, etc.- Reconciling and maintaining all expense reports by client guidelines.- Handling sensitive information requiring a high degree of discretion and absolute confidentiality.- Performing project-related duties to coordinate small projects.- Tracking organization's compliance on Time Reporting, Mandatory Training.- Assisting with Resource Onboarding activities as well as budget managementCandidate will need to have: - Ten or more years of work experience.- Experience in executive administrative assistance.- Experience in Google Office Suite.- Strong interpersonal and communication skills- Ability to stay organized and meet deadlines- Ability to successfully prioritize and provide accurate follow-up on all issues and correspondence.- Self-starter with a strong sense of ownership and involvement.  



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