Administrative Assistant

3 weeks ago

Harrison, United States International Fire Protection Full time
PROVIDING RIGHT SOLUTIONS FOR ALL FIRE PROTECTION NEEDS SINCE 1990.
International Fire Protection (IFP) is an Alabama-based values driven fire suppression company. We have charted our history and legacy on our purpose of building meaningful relationships while making the world a safer place. Therefore, LIFE SAFETY IS OUR BUSINESS, as such, we promise to be the trusted leader in fire protection, delivering the highest quality life safety solutions with commitment to customer satisfaction and operational excellence.

What We Offer:

  • Health, Dental, Vision
  • Flex Spending Accounts (health and dependent)
  • 401(k), ESPP, Profit Sharing
  • PTO & Company Paid Holidays
  • EAP
Administrative Assistant

Ideal applicant will be friendly, reliable, punctual, and can multitask in a fast-paced environment with minimal supervision on a full-time schedule. Should have excellent communication skills and be able to assist customers in professional and courteous manner. Will also support office manager and team as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Answers office phone and gives information to caller or transfers calls to appropriate individuals.
  • Assist with collections for each account; applies standard due diligence practice to collect monies owed and maintains collections notes in accounting system.
  • Reconciles credit card payments.
  • Accurately prepares and invoices service and inspection customers per the requirements of the job and the customer to ensure the customers preferred billing procedures are followed. May possibly include credit and rebills, if necessary.
  • Assist the Service & Inspection Department with job creation, service proposals, inspection contract renewals and scheduling.
  • Performs other administrative duties and special projects as assigned.
QUALIFICATIONS:
  • Requires exceptional oral, telephone and written communication skills and organizational and time management skills.
  • Ability to work efficiently despite numerous interruptions.
  • Excellent customer service skills and ability to be on the phone and computer consistently throughout the day.
  • Moderate to advanced computer skills with a proficiency in Microsoft Office and Adobe.
  • Must have exceptional accuracy and attention to detail.
  • Ability to self-manage and work independently with little supervision.
  • Must be flexible, motivated and demonstrate the ability to work in a team environment.
  • Ability and desire to take on additional responsibilities and advance quickly within the position.
EDUCATION and/or EXPERIENCE:
  • High school diploma/GED required; Associate's degree preferred
  • Previous experience in an office/administrative setting
  • Moderate to advanced computer skills, including use of a computer operated phone system
  • Familiar with Microsoft Office products
CERTIFICATES, LICENSES, REGISTRATIONS:
  • None required
  • Notary Public a plus but not required
PHYSICAL DEMANDS and WORK ENVIRONMENT:
  • Office environment with moderate noise levels
  • Mostly sedentary role with the need to move about the office to copy, scan and fax
  • May require light lifting of storage boxes and packages to be mailed
  • Ability to be on the phone and computer consistently throughout the day

LIMITATIONS and DISCLAIMER:

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.

International Fire Protection Inc. and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran

Equal Opportunity Employer, including disabled and veterans.

  • Administrative Assistant

    1 month ago

    Harrison, United States International Fire Protection Inc. Full time

    PROVIDING RIGHT SOLUTIONS FOR ALL FIRE PROTECTION NEEDS SINCE 1990. International Fire Protection (IFP) is an Alabama-based values driven fire suppression company. We have charted our history and legacy on our purpose of building meaningful relationships while making the world a safer place . Therefore, LIFE SAFETY IS OUR BUSINESS, as such, we promise to...

  • Senior Administrative Assistant, Legal Services

    3 weeks ago

    West Harrison, United States Arch Capital Group Ltd. Full time

    As a Senior Administrative Assistant, you will provide vital administrative support to our General Counsel and core members of the corporate legal department. Your responsibilities will include:Draft, coordinate, proofread legal documents and general Administrative Assistant, Legal, Administrative, Senior, Microsoft, Assistant, Insurance, Technology

  • Office Administrator/Billing Coordinator

    3 weeks ago

    Harrison, Ohio, United States Compliant Access Products Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator/Billing to support our team's success.Key Responsibilities:Manage invoicing and payments using QuickBooksPost payments and maintain accurate financial recordsDevelop and implement organized filing systemsAssist in scheduling jobs using Google CalendarPerform various...

  • Office Assistant

    1 month ago

    Harrison, United States K L Masters Construction Company Full time

    KLMCC is a dynamic construction company dedicated to delivering high-quality projects and exceptional client service. We are seeking a motivated and organized Office Assistant to support our team with administrative, HR, and office management tasks.-------------------------------------As an Office Assistant, you will play a key role in ensuring smooth...

  • Medical Office Assistant

    4 weeks ago

    Harrison, New York, United States Scarsdale Medical Group Full time

    Job Title: Medical Office AssistantJob Summary: We are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at Scarsdale Medical Group. As a Medical Office Assistant, you will be responsible for providing administrative support to our physicians and staff, ensuring the smooth operation of our medical office. Key...

  • Branch Office Administrator

    4 weeks ago

    Harrison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    3 days ago

    Harrison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Branch Office Administrator

    1 month ago

    Harrison, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • WPHPA Office Assistant

    3 weeks ago

    Harrison, United States Scarsdale Medical Group Full time

    Job Title: Physician Practice Office Assistant Job Specialty: Clerical/Administrative Support Job Duration: Not specified Shift: Day M-F 8a-5p Guaranteed Hours: Not specified Experience: Previous patient relation and general office experience required. Previous physician practice experience preferred. License: Not specified Certifications: Not specified...

  • WPHPA Office Assistant

    3 weeks ago

    Harrison, United States Scarsdale Medical Group Full time

    Job Title: Physician Practice Office Assistant Job Specialty: Clerical/Administrative Support Job Duration: Not specified Shift: Day M-F 8a-5p Guaranteed Hours: Not specified Experience: Previous patient relation and general office experience required. Previous physician practice experience preferred. License: Not specified Certifications: Not specified...

  • WPHPA Office Assistant

    2 weeks ago

    Harrison, United States Scarsdale Medical Group Full time

    DetailsClient Name Scarsdale Medical Group Job Type Permanent Offering Allied Profession CMA Specialty Medical Assistant Job ID 29119770 Job Title WPHPA Office Assistant Shift DetailsShift Day - 8x5 - 09AM Scheduled Hours 40 Job Order DetailsStart Date 11/05/2024 Job Description Job Title: Physician Practice Office Assistant Job Specialty:...

  • WPHPA Office Assistant

    2 weeks ago

    Harrison, United States Scarsdale Medical Group Full time

    DetailsClient Name Scarsdale Medical Group Job Type Permanent Offering Allied Profession CMA Specialty Medical Assistant Job ID 29119770 Job Title WPHPA Office Assistant Shift DetailsShift Day - 8x5 - 09AM Scheduled Hours 40 Job Order DetailsStart Date 11/05/2024 Job Description Job Title: Physician Practice Office Assistant Job Specialty:...

  • CoxHealth Medical Assistant III/Clinic LPN

    3 weeks ago

    Harrison, United States CoxHealth Full time

    SummaryBest in Class Work Environment5x Modern Healthcare Best Places to workAmerica’s Greatest Workplaces 2023 – NewsweekGreatest Workplace for Women 2023, 2024 – Newsweek Greatest Workplaces for Diversity 2024 – NewsweekBest Employers for New Grads 2023 – Forbes Best Employers by State – Missouri – 2023 – Forbes Benefits Up to $6,000...

  • Medical Assistant III/Clinic LPN

    2 weeks ago

    Harrison, United States CoxHealth Full time

    Summary  Best in Class Work Environment5x Modern Healthcare Best Places to workAmerica’s Greatest Workplaces 2023 – NewsweekGreatest Workplace for Women 2023, 2024 – Newsweek Greatest Workplaces for Diversity 2024 – NewsweekBest Employers for New Grads 2023 – Forbes Best Employers by State – Missouri – 2023 – Forbes Benefits $3,000 Sign-On...

  • Medical Assistant III/Clinic LPN

    3 weeks ago

    Harrison, United States CoxHealth Full time

    Summary  Best in Class Work Environment5x Modern Healthcare Best Places to workAmerica’s Greatest Workplaces 2023 – NewsweekGreatest Workplace for Women 2023, 2024 – Newsweek Greatest Workplaces for Diversity 2024 – NewsweekBest Employers for New Grads 2023 – Forbes Best Employers by State – Missouri – 2023 – Forbes Benefits Up to $6,000...

  • Physician Assistant in Orthopedic Setting

    4 days ago

    Harrison, New York, United States Spire Orthopedic Partners Full time

    About Spire Orthopedic PartnersSpire Orthopedic Partners is a growing national partnership of orthopedic practices providing support, capital, and operational resources for physicians to grow thriving practices. As a Management Services Organization (MSO), Spire provides administrative infrastructure for practices to operate at their highest level, allowing...

  • RN - House Supervisor

    1 day ago

    Harrison, United States North Arkansas Regional Medical Center Full time

    Overview Assumes assigned shift responsibility with Nurse Administrative focus for all Nursing Service departments Provides support to clinical departments with administrative guidance; keeping administration appraised of critical issues Responsibilities Reports directly to Associate Administrator of Patient Care. Visit and help coordinate activities of...

  • Pharmacy Assistant

    4 weeks ago

    Harrison Twp, United States Family Fare Full time

    Job Summary: We are seeking a highly skilled Pharmacy Technician to join our team at Family Fare. As a Pharmacy Technician, you will play a vital role in assisting licensed pharmacists with medication dispensing, patient care, and administrative tasks.Key Responsibilities:Stock and manage medication inventory, ensuring accurate and efficient...

  • Risk Management Specialist

    4 weeks ago

    Harrison, New Jersey, United States Talent Equity Group Full time

    Role SummaryTalent Equity Group is seeking a skilled Risk Manager to join our team. As a Risk Manager, you will play a crucial role in identifying, assessing, and mitigating risks across various departments.Key ResponsibilitiesCollaborate with departments to identify and assess unusual incidents, unexpected outcomes, and potential risks.Develop and implement...

  • Risk Manager

    3 months ago

    Harrison, United States Talent Equity Group Full time

    We are seeking a junior-level Risk Manager for Somnia Anesthesia Services, based in the Harrison, NY area!The Risk Manager works in collaboration with Clinical Risk Management to coordinate activities related to collecting, collating, analyzing and reporting data to support a variety of system-wide risk reduction and quality improvement initiatives.This...