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HR Administrative Assistant

2 months ago

Memphis, United States Segue HR Full time
Description

Job Summary

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our support team. The ideal candidate will provide essential administrative support to ensure the efficient operation of our clients administrative services department. This role involves a wide range of HR functions, including recruitment, onboarding, employee records management, benefits administration, payroll support, compliance, and employee relations of which are managed through the Segue HR workforce platform.

Key Responsibilities

Recruitment and Onboarding
  • Assist with job postings on various job boards and the company website.
  • Schedule interviews and coordinate communication with candidates.
  • Prepare new hire paperwork and facilitate the onboarding process.
  • Conduct orientation sessions for new employees.
Employee Records and Benefits Administration
  • Maintain and update employee files, ensuring accuracy and confidentiality.
  • Assist with benefits enrollment and respond to employee inquiries about benefits.
  • Process benefits-related paperwork and maintain benefits records.
Payroll and Compliance
  • Support payroll processing by ensuring accurate and timely submission of payroll information.
  • Ensure compliance with HR policies, procedures, and relevant laws and regulations.
  • Assist with audits and compliance checks as needed.
Employee Relations and Training
  • Address employee inquiries and provide support in resolving issues.
  • Assist in organizing training sessions and track employee training progress.
  • Maintain training records and generate HR reports.
General Administrative Support
  • Manage HR-related correspondence and documentation.
  • Schedule and coordinate HR meetings and events.
  • Perform other administrative duties as assigned by the HR Manager.
Requirements

Qualifications
  • High school diploma or equivalent; associate or bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • Proven experience as an HR Administrative Assistant or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HR software.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Attention to detail and ability to handle confidential information.
  • Familiarity with HR policies, procedures, and laws is a plus.
Working Conditions
  • Full-time position.
  • Standard office hours, with occasional overtime as needed.
  • Work is performed in a typical office environment.
Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.