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Project Support Specialist

3 months ago

Chantilly, United States The Bowen Group Full time

Descriptive Summary:

The Bowen Group, a values-led, industry leader in telehealth, health communications, and wellness services and staffing is searching for Project Support Specialist. This is a part-time position located in the National Capital Region or virtually.

Get ready to jump on board with the industry leader in the provision of wellness services to the military and veteran communities The Bowen Group has an outstanding opportunity for Project Support Specialist to join our team supporting the Department of Defense Military Community and Family Policy contract. Level up in your career and support the military community at The Bowen Group.

CORE FUNCTIONS:

Perform daily tasks for the contract that includes:

  • Provide project management support including document management, and submitting and tracking tasks in the company's project management system and government's project management system
  • Following up on the progress of action items and other tasks and reporting to the Operations Manager
  • Supporting team members in completing their tasks to ensure they meet milestones.
  • Updating and organizing project files, such as meeting minutes, progress reports, and other documents.
  • Attend project meetings to assist Operations Manager and to keep informed about projects and identify upcoming activities
  • Work closely with Operations Managers to ensure that that all of the client needs are understood and addressed
  • Work with a 5+ person cross-functional team consisting of a graphic designer, writer, strategist, web content manager, social media manager and other key staff on projects and other deliverables
  • Use the company's project management system to monitor long- and short-term project plans, ensuring that client deliverables adhere to established deadlines
  • Support the development of required weekly, monthly, quarterly, and annual client reports
  • Maintain meeting minutes of internal and government meetings for internal use

Skills in:

  • Multitasking
  • Time management
  • Able to work as part of a team
  • Good interpersonal and professional communication skills
  • Organization
  • Critical thinking
  • Coordinating a wide range of activities and projects, simultaneously
  • Problem-solving to help manage competing priorities
  • Using a project management system to create project plans in order to track and ensure delivery of contract requirements.

Ability to:

  • Manage time and possess multitasking skills in order to handle multiple tasks and clients at once.
  • Manage projects, ensuring deliverables are submitted on time and error free.
  • Coordinate and facilitate client and internal team meetings both in person and via teleconference.
  • Ability to utilize critical and creative thinking, as well as analyze, problem solve, and recommend solutions.

Perform other duties as requested

Personality and communication

  • Leadership
  • Effective communication skills
  • Self-direction
  • Drive
  • Adaptability/Flexibility

Project Management

  • Support the operations of the project team and daily operations management.

Customer Management

  • Plan, direct or coordinate the distribution of deliverables or services to the customer. Coordinate contract requirements with the project team, and monitor the progress of the collaboration.
  • Effective oral and written communication skills.
  • Strong interpersonal skills with the ability to interact with all levels of the organization.

Quality Assurance Regulation

  • Support quality assurance programs. Support quality control policies and procedures through the adherence to quality standards.

Education and Work Experience:

  • Education: Bachelor's or Master's degree from an accredited college or university in a communication-related discipline and education or training in strategic planning.
  • Work Experience: 2-4 years of experience in a related field.

Industry Knowledge:

  • Military quality of life programs.
  • Project management and quality control.
  • Principles of excellent leadership and peer management skills.
  • Strong customer service and interpersonal skills for dealing with different types of customers and clients.
  • Excellent verbal and written communication skills to communicate team ideas and solutions to clients.
  • Strong organizational skills and attention to detail.
  • Proven ability to work with a blended local and virtual team of, writers, graphic designers, multimedia designers, researchers, reporting specialists, accessibility specialists, strategic communication specialists and event/meeting support specialists.
  • Experience in DOD Programs.

Additional Requirements:

  • Must be a U.S. citizen
  • Must have an active government secret clearance

Benefits - We offer a comprehensive benefits package for Full-time Employees to include the following:

  • Health, dental, vision
  • Generous vacation and holiday leave
  • Flexible Spending Account (medical and dependent)
  • 401(k) Match
  • Group Life insurance
  • Short-term and long-term disability
  • Tuition assistance and/or professional development training

This position is only open in the following states: AL, AZ, CA, CO, CT DC, FL, GA, IA, ID, IL, MD, MI, MA, MN, NM, MO, MT, NC, ND, NJ, NV, NY, OH, PA, RI, TN, TX, UT, VA, and WA, WV.

The Bowen Group provides support to federal government clients. Some of these clients may require our employees to be fully vaccinated for COVID-19. Therefore, by applying for this position, you understand that you may be required to disclose your vaccination status as a condition of employment.


The Bowen Group is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law. Learn more about your EEO rights as an applicant.

The Bowen Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you have a disability and require assistance with our online application process, please tell us how we can help by contacting us at recruiting@thebowengroup.com

Note: This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application. Inquiries not specific to requesting an accommodation will be discarded.

The Bowen Group participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.