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Management Support Specialist,

2 months ago

Arlington, United States Federal Deposit Insurance Corporation (FDIC) Full time

Summary This is a re-advertisement of cancelled Announcement #2024-OIG-0023. You must apply/re-apply to this announcement to be considered. This position is located in the FDIC, Office of Inspector General, and Office of Management. This position performs various tasks related to matters involving travel, space and facilities management, space planning, training processing, purchase card and procurement operations, and other administrative advisory services to OIG employees nationwide. Responsibilities Provides expert advice and guidance based on FDIC and OIG specific administration policy and procedures (records management, travel policies, conference planning, facilities issues, and other administrative actions). Initiates, reviews, and monitors training requests actions for consistency with staffing training plans, and ensures these actions comply with policies and procedures established by the organization. Manages the administration of the purchase card program. Serves as the OIG purchase card program coordinator, reviewing transactions, and providing oversight of the program to ensure compliance with policies and regulations. Independently analyzes and evaluates transactions and develops and provides analytical reports to management – including conducting internal reviews/audits (sampling/spot checks). Serves as the oversight manager for smaller dollar contracts. Performs a variety of tasks, procedures, and activities carrying out the contract oversight functions and quality reviews of contracts supporting the mission of OIG. Assists management in tracking projects and work assignments to ensure completion in accordance with established priorities and policies and in a timely manner. Gathers and organizes data to create a variety of reports with regards to resource management, organizational design/planning, budget, contracting, training, purchase card transactions, and specialized ad hoc reporting on a variety of issues and tracking needs. Prepares and analyzes data from various computer databases and relevant sources for producing reports used in information sharing and decision making by the Chief, Management Services, senior managers, and in discussions with OIG leadership. Conducts other data gathering techniques and methods (manual and automated) in order to compile and analyze data. Provide expert advice and guidance on policy interpretation related to purchase card, training, contract oversight, and administrative management programs. Creates routine reports for managers and the supervisor meetings/conferences schedules, space plans, facilities actions, training processing status, and procurement actions. Develops and provides analytical reports to management – including conducting internal reviews/audits (sampling/spot checks). Develops standard operating procedures documenting business processes and internal controls related to the purchase card program. Provides analytical reports to OIG components’ senior managers to include trend analysis on funding and OIG training courses. Collaborates with OIG component offices to evaluate and support programs and processes to ensure they are meeting business needs and objectives. Coordinates and participates with DOA and other divisions for agency-wide administrative issues, conference planning, Special Events Hospitality Unit (SEHU) activates and other working groups. Liaises with the Division of Administration (DOA) for updates and tracking of facilities projects to completion. Ensures appropriate approvals have been provided and coordinates funding availability and reconciliation with the senior financial management specialist. Develops and/or maintains space plans for all components within the Office of Inspector General. Requirements Conditions of Employment Registration with the Selective Service. U.S. Citizenship is required. Employment Conditions. Completion of Financial Disclosure may be required. Qualifications Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic, religious/spiritual; community; student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional qualifications information can be found here. To qualify, applicants must have completed at least one year of specialized experience equivalent to at least the 12 grade level or above in the Federal service. Specialized experience is defined as experience performing day-to-day administrative functions to include purchase card coordination, conference planning, facilities coordination, updating and maintaining databases, and preparing or reviewing reports and written products. Applicants must have met the qualification requirements (including selective placement factors – if any) for this position by the closing date of this announcement. Education There is no substitution of education for the experience for this position. Additional Information Selectee(s) for this position will be required to report to their duty station office at least 1 day per pay period beginning January 2, 2024, and at their supervisor’s direction to support mission and project needs. In person reporting requirements are expected to increase in the future. If selected, you may be required to serve a probationary period. To read about your rights and responsibilities as an applicant for Federal employment, click here. Additional selections may be made from this vacancy announcement to fill identical vacancies that occur subsequent to this announcement.