Executive Administrative Assistant

6 days ago

Omaha, United States Goosmann Law Firm Full time

Job Overview: Goosmann Law Firm is seeking a high-performing and proactive Executive Administrative Assistant to provide top-tier support to our COO and CEO | Founding & Practicing Attorney. The ideal candidate will thrive in a fast-paced environment, with the ability to manage varying schedules across multiple offices. This role requires a highly organized, energetic, and dependable professional who anticipates needs, takes initiative, and operates with a high level of autonomy. If you are an individual with a positive attitude, strong work ethic, and the ability to handle a dynamic workload, we encourage you to apply.

Key Responsibilities:

  • Executive Support: Provide seamless administrative support to the COO and CEO | Founding & Practicing Attorney, managing their calendars, scheduling meetings, and arranging travel.
  • Autonomy & Initiative: Take ownership of tasks and proactively handle projects without the need for constant direction. Anticipate the needs of the leaders and be ready with solutions.
  • Effective Communication: Serve as the liaison between the executives and internal/external stakeholders, ensuring clear, accurate, and timely communication.
  • Multitasking: Manage various tasks and competing priorities with professionalism, accuracy, and attention to detail.
  • Office Management: Coordinate between multiple office locations (Omaha, Sioux Falls, Sioux City and Spirit Lake), ensuring all logistical needs are met and leaders have everything they need to be successful.
  • After-Hours Support: Be willing to occasionally work outside normal hours to support critical initiatives or urgent matters.
  • Positive Attitude: Maintain a positive and approachable demeanor, contributing to a collaborative and productive office environment.
  • Continuous Learning: Demonstrate a willingness to grow, learn, and adapt to evolving needs of the executives and the business.
  • Other duties as assigned.
Qualifications:
  • Education: Associate degree; bachelor's degree preferred.
  • Experience: 5+ years previous experience in an executive administrative assistant role supporting C-suite executives.
  • Skills:
    • Strong organizational skills and ability to manage multiple priorities effectively.
    • Excellent communication skills, both written and verbal.
    • Ability to work independently and exercise discretion in handling confidential information.
    • High energy and resilience in managing a variety of tasks and schedules.
    • Expertise with common office software, including Microsoft Office Suite, and the ability to quickly learn new tools.


Note: In lieu of a cover letter we look forward to your answers to the questions in the application. Additionally, we are accepting applications for this position through January 6, 2025. After this date, we will begin the review process and contact qualified candidates for a phone screen. Thank you for your patience as we too enjoy this holiday season.

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