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Bilingual Executive Assistant

2 months ago

Frisco, United States QUICK USA Inc Full time

Position

Executive Assistant (Temp to Hire) *** ***

Summary

The Executive Assistant provides high-level administrative support for the CEO to ensure he can efficiently accomplish key tasks and company initiatives. The Executive Assistant keeps the executive's communications organized so that they can easily access the most important information without having to sort through low-priority items. The Executive Assistant manages the CEO's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.

Essential Duties

Perform office and administrative duties to assist the CEO and the executives

Make travel and entertainment arrangements as the CEO, COO, and CAO request

Correspond and support the CEO's visitors and Executives from Japan including arrange schedules, provide an office location map and office admission information, welcome visitors (wait for visitors and provide drinks for visitors), arrange transportation (limo), restaurants, and hotels

Support, guide, and provide high level of customer services for Executives and make sure that their time in the office, travel and entertainment arrangements go smoothly for them and other clients as needed

Make invoices and send when there are reimbursable expenses for Executives

Manage and coordinate the CEO's schedules (Group meetings, clients' meetings, internal meetings, Japanese Association, Japan-America Society of Dallas/Fort Worth etc.)

Manage, track the CEO's visiting/visited clients' information, and make a list (date/contact person/contact information/address etc.)

Create and submit the CEO's expense reports

Support the CEO on various projects, documents, and tasks

Provide requested various reports monthly, quarterly, and annually

Coordinate with Expats and support them for their special travel arrangements including their end of assignment arrangements

Support the management members

Other duties as assigned

Working Hours, Working style

Requires working on-site from 8:30AM - 5:30PM

Extended hours may be required as needed. Will require by CEO in advanced

Working Location

Frisco, TX

Salary/Benefit

$25-30/hours

Qualifications

  • Strong verbal and written communication skills in both Japanese and English (speaking, writing, and reading)
  • Able to think ahead and can act without supervision or directions from supervisor
  • Core competencies of the position are communication, ethical practice, multitasking, attention to detail, global and cultural awareness and relationship management.
  • 3-5 years of working professional assistant experience
  • Required working experience in both technical and general business environments
  • Expected to demonstrate a general business acumen, with an understanding of IT concepts and terms in both Japanese and English
  • Excellent computer skills with proficiency in Microsoft Office (Outlook, Teams, Word, EXCEL, PowerPoint
  • Able to use Adobe Acrobat (Commercial Version)
  • 1-2 years IT industry working experience
  • High school diploma