Executive Assistant and Project Coordinator

1 week ago

Frisco, United States Apolis Full time
Role: Executive Assistant and Project Coordinator
Work Location: Hybrid /Frisco, Tx/ Local Only
Duration: 3+ Months 
Rate: $60/hr on W2 OR $72/hr on C2C

Roles and Responsibilities:

"The Executive Assistant and Project Coordinator will provide high-level administrative support to senior executives while also managing and coordinating various projects across departments.
The role requires strong organizational skills, attention to detail, and the ability to juggle multiple tasks and projects simultaneously.
This role will act as a liaison between executives, stakeholders, and project teams, ensuring smooth execution of business priorities.

Key Responsibilities :

Executive Assistance:
Calendar Management: Manage and coordinate executives' schedules, appointments, and travel arrangements.
-lCommunication: Act as the point of contact between executives and internal/external clients. Draft emails, reports, and presentations.
Meeting Preparation: Organize and prepare for meetings, including agenda creation, taking minutes, and following up on action items.
Travel Coordination: Arrange business travel, accommodations, itineraries, and expense reporting.
Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism.

Project Coordination:
Project Management: Support project planning, tracking milestones, deadlines, and deliverables.
Stakeholder Coordination: Work closely with internal teams and external vendors to ensure alignment on project goals.
Documentation: Create, maintain, and distribute project-related documents such as timelines, reports, and status updates.
Problem Solving: Proactively identify issues, roadblocks, and risks, and help develop solutions to keep projects on track.
Reporting: Provide regular status reports to leadership on project progress and any outstanding issues.

Required Skills & Qualifications :
Education: Bachelor’s degree in business administration, communications, or a related field preferred.

Experience: 5 to 8 years of experience in executive support and project coordination.

Technical Skills : Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook). Experience with project management tools like MS Project is a plus.

Communication: Strong verbal and written communication skills with an ability to interact professionally with all levels of an organization.

Excellent organizational skills, with the ability to manage competing priorities and deadlines.

A proactive approach to identifying potential issues and proposing solutions.

Ability to handle confidential and sensitive information appropriately.

Preferred Qualifications:
- Project management certification (PMP, CAPM) is an added advantage.
- Familiarity with budget tracking and resource management."
 

  • Information Technology Project Coordinator

    1 month ago

    Frisco, United States InfoVision Inc. Full time

    Job Title: Project Coordinator IIIExp: 10+ YearsDuration: 12+ Months contract Location: Frisco, TX (Need locals) Looking for a Project Coordinator that also has some BA experience/skills.Experience with CAPPM/Clarity would be a plus. Experience in O365, SharePoint and Jira highly preferred. Experience in Finance is a plus, but not required.Project...

  • Information Technology Project Coordinator

    2 weeks ago

    Frisco, United States Infovision Full time

    Job Title: Project Coordinator IIIExp: 10+ YearsDuration: 12+ Months contract Location: Frisco, TX (Need locals) Looking for a Project Coordinator that also has some BA experience/skills.Experience with CAPPM/Clarity would be a plus. Experience in O365, SharePoint and Jira highly preferred. Experience in Finance is a plus, but not required.Project...

  • Project Coordinator

    6 months ago

    Frisco, United States Ledgent Finance & Accounting Full time

    Job Description My Telecom client is seeking a Project Coordinator to support their Military business unit. This opportunity is a contract to hire for the right person and is a 2 day remote and 3 days in office opportunity. Responsibilities Coordinate accurate, up-to-date reporting of project status, scheduling, and planning in Adaptive Work, a...

  • Bilingual Executive Assistant

    4 weeks ago

    Frisco, United States QUICK USA Inc Full time

    PositionExecutive Assistant (Temp to Hire) *** ***SummaryThe Executive Assistant provides high-level administrative support for the CEO to ensure he can efficiently accomplish key tasks and company initiatives. The Executive Assistant keeps the executive's communications organized so that they can easily access the most important information without having...

  • Senior Construction Project Manager

    4 days ago

    Frisco, Texas, United States Haskell Full time

    **About the Role**Haskell is seeking a highly skilled Senior Construction Project Manager to join our Construction & Manufacturing Team. In this role, you will be responsible for managing design/build, construction management, or construct-only projects from project assignment through completion.**Responsibilities:**We are looking for an experienced...

  • Bilingual Executive Assistant

    1 month ago

    Frisco, United States QUICK USA, Inc. Full time

    PositionExecutive Assistant (Temp to Hire) ***日英バイリンガル必須の方募集中***SummaryThe Executive Assistant provides high-level administrative support for the CEO to ensure he can efficiently accomplish key tasks and company initiatives. The Executive Assistant keeps the executive’s communications organized so that they can easily access...

  • Project Coordinator Specialist

    1 week ago

    Frisco, Texas, United States CORE Full time

    Job Title: Project Coordinator SpecialistAbout the Role:We are seeking a highly skilled Project Coordinator Specialist to join our team at CORE. This is an excellent opportunity for a scheduling expert to work with preconstruction, operations directors and/or field teams in developing high-level pursuit or preconstruction schedules.Responsibilities:- Develop...

  • Information Technology Project Coordinator

    4 weeks ago

    Frisco, TX, United States InfoVision Inc. Full time

    Job Title: Project Coordinator IIIExp: 10+ YearsDuration: 12+ Months contract Location: Frisco, TX (Need locals) Looking for a Project Coordinator that also has some BA experience/skills.Experience with CAPPM/Clarity would be a plus. Experience in O365, SharePoint and Jira highly preferred. Experience in Finance is a plus, but not required.Project...

  • Executive Assistant

    3 weeks ago

    Frisco, United States Reliable Technology Services Full time

    Company Description Since 2007, Reliable Technology Services has been providing network solutions and IT support to small and global companies. Based in Frisco, TX, we offer expertise in building world-class business, voice, and data networks. Our mission is to deliver premium quality technology business solutions with integrity to empower business success....

  • Project Coordinator Specialist

    1 week ago

    Frisco, Texas, United States STC Safety & Risk Management Full time

    About the RoleAs an Account Coordinator at STC Safety & Risk Management, you will play a crucial role in supporting the client relationship and driving business growth. We are seeking a highly organized and detail-oriented individual with excellent communication skills.This role involves overseeing multiple client projects, ensuring deadlines are met, and...

  • Assistant Project Manager

    5 months ago

    Frisco, United States DelMonte Hotel Group Full time

    LEGENDS PROJECT DEVELOPMENT A key component of our Global Planning division is Legends Project Development. Since its establishment in 2014, Legends Project Development has grown to be one of the leading firms performing project management services for major sports and entertainment venues, convention centers, museums, aquariums, casinos, and other...

  • Transportation Project Manager

    6 months ago

    Frisco, United States Freese And Nichols Full time

    Freese and Nichols is seeking a Project Manager experienced in designing and managing roadway PS&E and Schematics to TxDOT standards. The office location is flexible with a preference for either Dallas, Fort Worth, Frisco, Houston, Austin, or San Antonio. As a Project Manager, you will lead the building of the FNI TxDOT market share using your TxDOT design...

  • TXDOT Utility Coordination Engineer PM Project Lead

    4 days ago

    Frisco, Texas, United States BGE, Inc. Full time

    Job OverviewBGE, Inc., a nationwide consulting firm, seeks a highly skilled TXDOT Utility Coordination Engineer PM to join our Transportation systems department. The ideal candidate will have extensive experience in utility coordination and engineering projects.ResponsibilitiesLead project manager for utility coordination and engineering projects.Direct...

  • Assistant Executive Director

    1 week ago

    Frisco, Texas, United States Cantex Continuing Care Network Full time

    Job DetailsPrairie Estates - Frisco, TXJob Summary:The Assistant Executive Director role supports the Executive Director in facility operations, ensuring compliance with local, state, and federal regulations.Key Responsibilities:Assure facility compliance with applicable regulations.Direct implementation of written policies and procedures.Oversee...

  • Project Manager

    1 month ago

    Frisco, United States Motion Recruitment Full time

    Our leading client in the financial services industry has a long-term contract opportunity for a Cyber Project Manager for Enterprise Project Management projects that could include Cyber Security projects within Identity and Access Management (Active Directory, Privileged Access Management, Customer Identities etc). A Financial Services background is highly...

  • Project Engineer- Water Modeling and Planning

    1 week ago

    Frisco, United States Garver Engineering Full time

    Careers Project Engineer- Water Modeling and Planning Frisco, TexasGarver is seeking an experienced water industry professional to join the Water Infrastructure Modeling, Analytics, and Planning (WI-MAP) Team as aProject Engineerfor our developing national resource team specializing in planning and conceptual evaluations for water, wastewater, and reuse...

  • Administrative Assistant

    1 week ago

    Frisco, United States US Tech Solutions, Inc. Full time

    Job Description: The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.   Role responsibilities: Coordinate...

  • Cyber Project Manager

    3 weeks ago

    Frisco, United States Motion Recruitment Partners LLC Full time

    Cyber Project Manager Fisco, Texas Open to Remote Contract $60/hr - $75/hr Our client in the Financial Services industry is seeking a Cyber Project Manager for Enterprise Project Management projects. This role will be hybrid and onsite 2 days per week. Projects could include Cyber Security projects within Identity and Access Management (Active...

  • Senior Tenant Improvement Manager for Office and Light Industrial Projects

    6 days ago

    Frisco, Texas, United States FA Peinado, LLC Full time

    Job OverviewFA Peinado, LLC is seeking an experienced Senior Project Manager with a solid background in Tenant Improvement projects, including MEP and Design Build processes.The ideal candidate will have expertise in both estimating and project management, particularly in office and light industrial settings. Experience with high-value projects exceeding $20...

  • Highly Skilled Executive Support Specialist

    1 week ago

    Frisco, Texas, United States Keurig Dr Pepper Inc. Full time

    Job OverviewWe are seeking a highly skilled and experienced Executive Support Specialist to provide exceptional support to our senior leadership team. As the primary point of contact for our Chief Legal Officer, you will play a critical role in ensuring seamless day-to-day operations.About the RoleProvide comprehensive administrative support to senior...