Administrative Coordinator

4 days ago

Los Angeles, United States UCLA Health Full time

Description

The Administrative Coordinator provides comprehensive administrative support to the Chief Medical Officer for Ambulatory Care (CMO-AC). This role is critical in ensuring the CMO-AC is well-informed and prepared for daily operations. Responsibilities include managing administrative tasks, supporting special projects, and serving as a liaison between the CMO-AC, the Faculty Practice Group, and both internal and external stakeholders. The ideal candidate will demonstrate strong independent decision-making and problem-solving skills, possess analytical expertise, and handle sensitive and confidential materials with discretion. This position requires exceptional organizational skills to prioritize and manage workloads effectively in a dynamic environment with competing deadlines, frequent interruptions, and shifting priorities. Additionally, the Administrative Coordinator must professionally represent the CMO-AC and the Faculty Practice Group, utilizing outstanding interpersonal skills to foster and maintain cooperative, professional relationships.

Salary Range: $31.20 - $49.77 Hourly

Qualifications

  • Bachelor's degree in Business Administration, Healthcare Administration, or related field - Preferred

  • Minimum of 5 years of experience providing executive-level administrative support in a fast-paced environment - Required

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools

  • Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively

  • Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders at all levels

  • Ability to maintain confidentiality and handle sensitive information with discretion

  • Skill in analyzing information and/or assessing situations to define issues, identify concerns or factors, recognize alternatives and their implications, and respond accordingly

  • Writing and editing skills to prepare business correspondence, agendas, minutes, and reports quickly and accurately

  • Working knowledge of making travel arrangements and adhering to UC Travel & Entertainment policy

  • Ability to establish and maintain cooperative working relationships in a complex and sensitive environment

  • Working knowledge of University and Health System Departmental Policies and Procedures

  • Ability to use BruinBuy, Travel Express, and other web-based systems. Working knowledge of University and Medical Center Purchasing, Accounting, and Payroll Policies and Procedures

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

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