Administrative Assistant

7 days ago

Boca Raton, United States Kabat, Schertzer, De La Torre, Taraboulos & Co. Full time
Administrative Assistant - Boca Raton, FL office

Boca Raton, FL - This is an in-office only position

#LiveYourLifeLoveYourJob

Are you a motivated professional seeking the chance to contribute to our cool culture and rapid growth? We have a fun and creative environment with sincere partners and an open door policy. We offer a family oriented-environment and at KSDT, we recognize that our people are our greatest asset.

If you want to join a company with "out of the box" thinking, apply here.

Responsibilities
• Provide administrative support for tax professionals in Boca Raton
• Speak directly with clients and respond to inquiries
• Scan and organize documents in SharePoint and GoFileRoom
• Maintain TaxDome software to communicate with clients and obtain tax documents
• Process tax returns using e-filing process which will be taught
• Act proactively on behalf of leadership staff to address and resolve issues
• Handle client tax return billing
• Cultivate relationships and maintain contact with company clients
• Function as a backup for other Administrative Assistants within the group and support other team activities as directed
• Handle incoming calls proficiently and follow through regarding issues raised with appropriate parties
• Develop a good working relationship with all levels of staff
• Compose business correspondence including letters and emails
• Arrange and reserve conference rooms, technology and other logistics for meetings
• Handle sensitive/confidential information requiring a high level of discretion

Desired Qualifications
• Relevant experience supporting executives in a professional services environment
• Excellent communication skills both verbal and written including excellent grammar and proofreading abilities
• Excellent technology skills including MS Word, Excel, PowerPoint and Outlook (familiarity with TaxDome a plus) and interest in learning additional software packages as needed

Experience with tax return processing a plus
• Ability to communicate with clients fluently in English, verbally and in writing, Spanish a plus
• Ability to develop own processes and follow through with them
• Ability to exercise good judgment and decision making
• Ability to anticipate problems and act accordingly
• Time management skills - ability to prioritize and multi-task
• Ability to take initiative, be assertive and maintain confidence
• Ability to work overtime as needed
• Professional demeanor
• Organizational skills and detail oriented nature

This job description is subject to change.

  • Administrative Assistant

    7 days ago

    Boca Raton, United States David Stern Fine Jewelry Full time

    Local company in need of an Administrative Assistant. We are a Fortune 500 companylooking to expand in our environmental division. Great pay with health, dental and 401k after 60 days.Job Description:Administrative duties would include but not limited to: data entry, filing, phonework, bi-weekly and monthly reports, directly assisting the office management...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States David Stern Fine Jewelry Full time

    Local company in need of an Administrative Assistant. We are a Fortune 500 companylooking to expand in our environmental division. Great pay with health, dental and 401k after 60 days.Job Description:Administrative duties would include but not limited to: data entry, filing, phonework, bi-weekly and monthly reports, directly assisting the office management...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States Keiser University Full time

    JOB TITLE: Administrative Assistant to the Dean of Students DEPARTMENT: Online Division REPORTS TO: Dean of Students/Dean of Faculty Knowledge: Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. English Language -...

  • Administrative Assistant

    4 weeks ago

    Boca Raton, United States Keiser University Full time

    JOB TITLE: Administrative Assistant to the Dean of Students DEPARTMENT: Online Division REPORTS TO: Dean of Students/Dean of FacultyKnowledge: Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. English Language -...

  • Administrative Assistant

    2 weeks ago

    Boca Raton, United States Everglades University Full time

    JOB TITLE: Administrative Assistant to the Dean of Students DEPARTMENT: Online DivisionREPORTS TO: Dean of Students/Dean of FacultyKnowledge:Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.English Language - Knowledge...

  • Administrative Assistant

    2 weeks ago

    Boca Raton, United States Everglades University Full time

    JOB TITLE: Administrative Assistant to the Dean of Students DEPARTMENT: Online Division REPORTS TO: Dean of Students/Dean of FacultyKnowledge: Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. English Language -...

  • Administrative Assistant

    1 month ago

    Boca Raton, United States ACTS Retirement-Life Communities Full time

    Administrative AssistantSt. Andrews EstatesCategory: Administrative/ClericalPosition Type: Full-Time6045 S Verde TrailUS-FL-Boca RatonOverviewJoin our team and grow with us both professionally and personally! Next day pay: Work today, get paid tomorrow with our PayActiv benefit! We strongly believe in providing our team members with great benefits, such as...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Residential Full time

    **Job Overview:** As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services\. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Corporation Full time

    Job Overview: As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Residential Full time

    **Job Overview:** As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services\. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Corporation Full time

    Job Overview: As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    1 month ago

    Boca Raton, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    1 month ago

    Boca Raton, United States GRS COMMUNITY MANAGEMENT Full time

    GRS Community Management one of Florida's largest community association management companies is seeking a Full Time Administrative Assistant in one of our onsite associations in Boca Raton/Delray Beach, FL. The qualified candidate would have overall responsibility for providing administrative support for multiple communities. $22 and up based on...

  • Administrative Assistant

    4 weeks ago

    Boca Raton, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant/Personal Assistant

    1 month ago

    Boca Raton, United States Black Dragon Capital Full time $35,000 - $42,000

    Administrative Assistant to CEO and EA of CEO POSITION OVERVIEW:This position provides support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans, itineraries and...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Corporation Full time

    Job Overview: As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    3 weeks ago

    Boca Raton, United States FirstService Residential Full time

    **Job Overview:** As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services\. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Food & Beverage Administrative Assistant

    3 weeks ago

    Boca Raton, United States Woodfield Country Club Full time

    Woodfield Country Club in Boca Raton is seeking an outgoing, energetic, and hospitality-driven professional. Our Food & Beverage Administrative Assistant will provide an excellent employee onboarding experience and ensure a positive first and last impression to our food & beverage team members. Candidates must be willing to work 40 hours per week and must...

  • Food & Beverage Administrative Assistant

    7 days ago

    Boca Raton, United States Woodfield Country Club Full time

    Woodfield Country Club in Boca Raton is seeking an outgoing, energetic, and hospitality-driven professional. Our Food & Beverage Administrative Assistant will provide an excellent employee onboarding experience and ensure a positive first and last impression to our food & beverage team members. Candidates must be willing to work 40 hours per week and must...

  • Administrative Assistant I Coordinator

    2 weeks ago

    Boca Raton, Florida, United States State of Florida Full time

    About Our TeamWe are a dynamic team at the State of Florida Department of Transportation, committed to improving safety, enhancing mobility, and inspiring innovation in the Florida transportation system.Our CultureOur organization values diversity, equity, and inclusion. We believe that our unique perspectives and experiences make us stronger as a team.About...