Administrative Assistant/Personal Assistant
1 month ago
- Assist with calendar management for the CEO. Keeping the CEO updated on upcoming meetings, events or changes to his schedule.
- Travel Arrangements: Work with the EA to the CEO and Director of Special Projects on flights and hotels to sorting out ground transport, airport clue meeting room bookings and facilitating, ensure CEO has complete and updated itinerary prior to travel, continue to monitor travel arrangements for last minute changes – ensuring CEO is updated to all changes.
- Anticipate Needs and Preferences: Work with the Executive Assistants who have the exceptional ability to anticipate the needs and preferences of the CEO. This means not constantly relying on him for direction but having the foresight to predict and plan.
- Supporting the Executive Assistant in completing expense reports on behalf of the CEO and obtaining, maintaining and keeping track of all receipts for CEOs as needed.
- Assist in preparation of Microsoft Office365 based deliverables, including processing changes and final format of various documents in Word, PowerPoint, and Excel.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
- Personal efficiency tasks may include, but are not limited to setting up doctor appointments, coordinating family activities, gift coordination, and flight check-ins.
- Serve as the administrative liaison to others in the Company and with clients.
REQUIREMENTS:
- Available 24x7 even though it often won’t be needed.
- Ability to meet in person at least once a week for calendar review meetings, document signings or in person assistance.
- Bachelor’s degree in business administration or finance, preferred.
- Excellent written and oral communications skills with a keen eye for detail.
- Ability to work independently and prioritize accordingly to effectively manage multiple projects, deadlines and travel arrangements.
- Highly tech savvy and exceptional in Microsoft Office365.
- Highly proficient with the online calendar of an executive and using Microsoft Outlook.
- Must be willing to travel to conferences, business events and other industry events as needed for event support.
- Must have at least 5 years of Executive Assistant, Financial Analyst Admin Assistant, or Virtual Assistant experience in a fast-paced environment.
Location: Hybrid - Min 2 days in office - must have a car and be flexible on in office days.
About Black Dragon Capital:
Black Dragon Capital (“BDC”) is a minority-controlled, growth driven private equity fund created by technology operating executives with a track record of creating market leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients. We intend to maintain over 65% of our team members as culturally or gender diverse, and work hard to foster a supportive and welcoming workplace. BDC focuses on the areas where it has direct operating and investment expertise that include technology investment opportunities in industries disrupted by the impact of digitization on individuals, groups and enterprises such as retail commerce, financial services, healthcare, and sports and media. The operationally focused fund has driven above market returns by creating unique sourcing, funding, recruiting, growth and return opportunities.
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